1/20/23
9:00 am

How Should You Format An External Drive For a Mac?

When you buy a new external drive for your Mac, it is not going to be formatted for your Mac. You should use Disk Utility to set the drive up right before using it.

Video Transcript: Hi, this is Gary with MacMost.com. Let me show you how you should format an external drive for your Mac. 
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Now when you buy an external drive, whether it is a large hard drive like this or just maybe a small USB thumb drive, you need to format it for your Mac. Even if when you buy the drive it says that it is formatted for Mac, it maybe using an older format and most of the time when you buy drives they are actually formatted for Windows. 
So when you connect a drive it should appear here on the left side of the Finder under locations. Here's this drive. It's not a new drive but I'm going to use it for this demonstration. If I select it it shows what is in there and chances are if it is a brand new drive that you bought it should mount just fine and show there is no files in there or maybe some junk in there like some software that was included with the drive. It is probably for Windows, not for Mac. 
Now to see the format of the drive you can select it here and then go to File, Get Info. Then you'll see information about the drive including Format. Now you can see here this is formatted for modern Macs using APFS. But chances are you're going to see something else there. Now keep in mind formatting a drive means erasing it. So if this isn't a new drive, but something you've had for awhile and you want to format it correctly now, the first thing you want to do is get all the data off of it. Put it on another drive, move it to your internal drive, make sure there is nothing you need on the drive because you're going to erase it and all those files are going to be gone when you format the drive. 
So to format the drive you need to run Disk Utility, which is an app that comes with your Mac. I'm going to use Launchpad to search for and run Disk Utility. Now what you should see here are internal and external drives including the one you have attached. I like to make sure that in View I have Show All Devices so I see exactly what's going on here. Otherwise you're actually seeing the volumes on the drive, not the drive itself. Since we want to reformat the whole drive we want to make sure we can select the whole drive and there's no confusion. So by doing this you can see how it opens up everything here. You can close things and open things like that. But the top level is going to be the physical drive itself, not the containers and volumes inside. So in this case I can locate the drive by its name here. Maybe yours is Untitled or blank or something like that. Then I can select the actual drive itself just above it. 
Now to reformat it what I need to do is click the Erase button at the top. This is where you have some choices to make. So, first of course you get to name the drive. So name it something appropriate. It's easy enough to change it later on but it is good to start off with the right name. Then you need to choose a format. So if you click here you get a lot of different options. So at this point the question is do you want to use the drive just for your Mac or is this drive going to be used to go between computers, specifically between Mac computers and Windows computers. Now it should be rare today that you actually want to use an external drive to go between Mac and Windows' computers. This used to be really common when we had very limited files sharing options. But today with Cloud Services like iCloud, DropBox, One Drive, etc., it is much easier to use those Cloud Services to see the same files on different devices rather than actually having to disconnect the drive and reconnect it to another computer and back and forth all the time. So today external drives more likely are just going to be attached to your Mac or attached to your Mac when you need to access the files on them and not something that goes back and forth.
In that case you want to use a Mac format. APFS is the modern Mac format. You can use the older Mac OS Extended format but it is really not necessary unless you still have very old Macs where you want to use this drive there as well. For most uses APFS is what you want to do today. Now there are case sensitive versions here. You don't need to worry about using that. For regular use just plain APFS works. Encrypted is a way to have a password set on the drive. The actual contents of the drive are encrypted. You can't get to the contents without the password. This means when you plug it into your Mac it will prompt you for a password. The same if you reboot. It's not as inconvenient as it sounds because you can actually save that password in your Keychain so when you connect and reconnect the drive to your Mac you shouldn't have to do anything. Which is actually kind of a danger because you can go months or years forgetting that there's a password for the drive and then connect it to a different Mac and then it prompts you for a password and you can't remember what that is. So if you do decide to use encrypted make sure you've got that password saved in your Password Manager or written down somewhere and remember that the drive is encrypted like that. 
But either way APFS or APFS Encrypted are probably the best things to use if you're just using your drive on a Mac. However, if you do need to use this drive on Windows then the choice is clear. You need to use ExFAT. Regular FAT is a very old format that has extreme limitations. It may work fine for little USB thumb drives like this. But you're going to want use ExFAT and it will work on any modern Window's system. 
Now there's also something called  Scheme here and you get to choose between GUID Partition Map, Master Boot Record, or Apple Partition Map. These two are older Schemes and for the most part you don't need to worry about them today unless you've got very old machines where you want to use this drive. For a long time GUID has been the Scheme that you want to choose. 
So once you have this all setup you click Erase. It will reformat the drive again erasing everything that is on there. Now it is a blank drive and ready to use. Now keep in mind if you want to use this external drive for Time Machine then you really don't need to worry about any of this. Time Machine is going to make sure it is formatted correctly. So you could have just plugged the drive in and you may have even gotten a prompt asking if you wanted to use this drive for Time Machine. Then you could just go through the instructions there to set it up. Otherwise if you go into System Settings and then General and then Time Machine you can add a Time Machine drive like this, select that drive, click Setup Disk, and it will give you some options here. When you hit Done it will actually reformat that drive to exactly what Time Machine wants. So it is not necessary to format the drive first in Disk Utility and then go through this process. This process would take care of formatting the drive all by itself. 
Hope you found this useful. Thanks for watchi ng.

Comments: 18 Responses to “How Should You Format An External Drive For a Mac?”

Russell Tolman

1 year ago

hi, thanks for all the info on formatting drives. Just wondering if you have any insight into why Time Machine sets up the drives as Case Sensitive? thanks. I was just wondering.

Gary Rosenzweig

1 year ago

Russell: I suppose it covers all bases. What if you add an external drive at some point that is case sensitive, but you formatted the Time Machine drive as not? So with case sensitive, it can handle both ways.

Joyce Hann

1 year ago

Hi, As I have sent high capacity thumb drives to family to share digitized home movies (128 gb) I was careful to use exfat. The caution about the old Mac format being limited to 32 gb made me wonder if there was some limit in exfat. Few of my cousins could get the 128 gb drive to mount and given some low tech users managed to erase instead.

FYI, I uploaded to YouTube and shared from there instead. Movies were from the 1950s and on.

Linda Lyn

1 year ago

Thank Gary
Very good, Very useful very clear thank you again 👍

Jonathan

1 year ago

Does running Disk Utility in nonSafe Mode do the exact same thing as running it in Safe Mode?

Gary Rosenzweig

1 year ago

Jonathan: Safe mode boots without any system extensions and launch items. So if one of those would be getting in the way of Disk Utility I suppose it would be different, but I'm not sure that is an issue. What are DOING with Disk Utility that Safe Mode is involved?

Michael

1 year ago

Thanks Gary. Really helpful and timely tutorial. I am currently searching for a new 1TB external drive. I wondered if you have a "preferred hardware" list I could use to help my purchasing decision? Regards Mick UK

Gary Rosenzweig

1 year ago

Michael: https://macmost.com/recommendations

Fred Cippele

1 year ago

Gary, I'm currently using a disk through Time Machine for backup on my 2018 MacBook Air. It's using the Mac OS Extended (Journaled) format. I'm moving over to the Mac mini M2 next week. Will it automatically move to APFS, or will I have to erase/reformat per the video to take advantage of the increased speed on APFS. Thanks.

Gary Rosenzweig

1 year ago

Fred: It shouldn't reformat. I don't think you'll notice any speed difference.

Michael

1 year ago

Thanks for your response Gary. I should have been more specific, I am looking for a sad not a hhd. I think it would be better when travelling. The Samsung T7 Touch looks quite good. A supplementary question please. I use an Apple Time Machine but intend to use the SSD as a secondary back up for key data. Do you use back up software or do you just use copy and paste? If software, do you use 'incremental back-ups" Thanks Michael

Gary Rosenzweig

1 year ago

Michael: I use Backblaze as my secondary backup. This way I have a backup that is not in the same location as the computer and the Time Machine backup in case of a disaster or theft. If I wanted to have a second local backup I would just use a second Time Machine drive.

Louis Martin

1 year ago

Can you partition an ext. drive of 1TB to have a part. A of 256 GB as a Time Machine for my basic Mac mini M1 and a partition B of a clone of OS Ventura that I can start with even if I presume it will be slower than the int. drive and a extra partition C ? I have done this on my MacPro 2010 on internal partitioned SSD's and updating the cloned OS to see how it works and if every thing works, updating the main OS and working for there. With a new OS, I would update the cloned OS and so on. Thanks

Gary Rosenzweig

1 year ago

Louis: I don't recommend it. Give your Time Machien drive as much space as possible. 1TB is already very tiny for a Time Machine drive. And what's the purpose of the bootable partition? Do you think you'd really end up in a situation where you'd need it? Would you really work from a slower external boot disk for a while instead of just getting things fixed? I gave up wasting time creating and updating external boot drives like that more than 15 years ago. Thing of the past unless you work in a missile silo or something.

Jasper

1 year ago

I’d read on Carbon Copy Cloner’s web instructions that APFS is optimised for SSD and not recommended for HDD. I use Carbon Copy Cloner to back up to an external HDD, which is APFS formatted and works, although I’d had a few error messages about Snapshots. I don’t really understand what they are and have turned-off having them backed up (all seems well). Does this all sound sensible? Should we be using HFS for HDDs?

Gary Rosenzweig

1 year ago

Jasper: You don't need to backup your Snapshots. You can use APFS for your external HDD just fine.

Carole

1 year ago

I purchased a used iMac 2008 and have been using it for a number of years. It was connected to 2 Seagate backup plus (8T) using Time Machine. iMac crashed in December 22. I purchased a 2012 Mac mini (Catalina) but some files and photos say “Permission not granted”on HD’s external drives. I tried to reset permission, but now I cannot use my Macmini, as It is not recognized as my default computer. I can see files but but it is dimmed and cannot change documents. I am in a real predicament.

Gary Rosenzweig

1 year ago

Carole: You have a lot going on there with a very old Mac mini (did you wipe it before use?) and permissions issues. I'd get an expert to take a firsthand look.

Comments Closed.

How Should You Format An External Drive For a Mac?

Comments: 18 Responses to “How Should You Format An External Drive For a Mac?”

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