10:36 am

MacMost Now 463: Keynote Export Options

Learn about the various export options in Keynote 09. You can export as an interactive QuickTime movie, a PowerPoint document, a series of images, an HTML page or a PDF file. Each of these options have various uses.

Video Transcript (Click to Expand)
Hi this is Gary with MacMost Now, on today's episode let's look at Keynote export options.
So once you're done with your Keynote presentation you may want to export it into a different format for various reasons. Let's look at all the options.
So let's take a look at the export options: go to File, Exportů and you can see this variety that you got here. The first one is QuickTime, this will export the entire presentation as a special QuickTime video; you notice that Playback Uses is set to Manual Advance, so you can see right away is not a typical video because it will actually wait for clicks and respond to arrow keys, so is actually an interactive video that will only run in the QuickTime player, so you have to have QuickTime for Windows if you want to actually play this on Windows, you'll get something like this: It's a QuickTime movie and opens up in the QuickTime player, you can see it there and I can click and advance and even advance with some of the builds for slide, I can use the arrow keys as well, which I'm doing right now, I can actually use the back arrow key to go backwards through these slides.
So this is perfect if you want to present on a Mac but you're not sure if the Mac has a Keynote or not, because you know modern Mac will have QuickTime 10 and all this will work.
So the next option we have is export as a PowerPoint, now this will create a PowerPoint document that can be opened up with PowerPoint on Windows or Mac, but there's no a 100% compatibility, for instance let's take a look here at the PowerPoint version, and you can see that the Fonts are a little different and I'm also missing some of the animations that will happen that are specific to Keynote, even some things like some transparency isn't quite working in PowerPoint, so I guess is something that will definitely work, and something that probably you can clean up with just a few minutes' worth of extra effort, but not 100% compatibility.
The next export option is PDF, and here you can basically save your presentation as a PDF file, of course it doesn't have any of the animations but it should look just like a presentation; you can also include Slide Notes, and you can choose a bunch of other options here, now the reason you want to do this is perhaps to provide people in the audience with a handout, perhaps electronically, or to have an electronic version that you can refer to that has your notes, so you can look at it on you iPad or iPhone or laptop before giving the presentation.
Next we got a series of Images, so you can export every slide in your presentation as a series of images in different formats and uses for a variety of things, you could just simple present the entire thing as a simple slide show and just spend any piece of software, even on Windows you could just present it as a folder fill with images and go through them.
Now, the HTML option is very interesting because it also creates a series of images but creates an entire HTML wrapper around it, so what you get are- is a website that looks like this: and here I'm looking at it in Safari and I can actually -is full size so it doesn't really quite fit here- but I can click and it will actually flip through the different slides, each one of these is a different picture and uses JavaScript to show it, and at the bottom here -I'll show you- there's actually controls I've selected -you can set to have them or not- to go back home or to flip through the slides in the presentation.
So you can take your entire presentation and actually put it on a website, that way anybody can take a look at it, now is not really text there, is just a series of images but it does look great, and you can also use this as an extreme back-up when you're giving your presentation if you're not sure what capabilities the machine you're presenting on has but you know will be hooked up to the internet, you call always simple go up to it, lunch the web browser, go to where you know the HTML version of your presentation is, and present right from there, you don't even have to have the presentation with you.
Now, last we've got this special iPod export, so here you do the QuickTime export with special QuickTime movie that has controls in it, you can advance or go back, these special QuickTime movies only run on Macs or Windows with the QuickTime player installed; if you want to actually playback the video on say an iPhone, an iPod or an iPad, then you should use this option which will give you a flatten clean video, you can set for fixed timing so the slides advance say once every 5 seconds; so this is a feature I don't expect it to be around much longer, I wouldn't be surprised if the QuickTime feature, perhaps using fixed timing, completely replaced it, you'd create a nice quality version here rather than using this version of creating movie.
So which export options do I use? Well I use pretty much all of them, export to PDF and put it on my iPad and have a back-up copy on my laptop so I can review it on the way to the presentation. I also export it as HTML, stick it up on a webpage just as an extreme back-up, and I'll export it to another format, usually PowerPoint just in case, or also a QuickTime movie just in case, and have all these versions only takes a minute to do them all, and I'll know I'm prepare for my presentation, even though in the end I probably will just present in Keynote. You can also use these export functions to go beyond making presentations, for instance if we want to get a simple quick website, you can simple make it in Keynote and export as HTML. If you want to make an interesting video, or opening or closing sequence, you can export it as QuickTime. If you want to make a PDF document you might be able to actually make something in Keynote that's more interesting than what you can make in a word processor.
So, I hope you liked this look at the export options in Keynote, until next time this is Gary with MacMost Now.

Comments: 32 Responses to “MacMost Now 463: Keynote Export Options”

    8/13/11 @ 11:52 am

    I built a slideshow in keynote with hypertext button navigation. Keynote outputs the result as a complete page with controller. What code to I grab in order to paste the show (sans controller, etc) into a container on my web page?

      8/13/11 @ 7:00 pm

      So you exported at HTML? I don’t think you’d be able to get it to work as a “container” on your page unless you know a lot of HTML and can adjust some of the code. Otherwise, you’d make it its own separate page, perhaps in its own directory on the site.

    Randall Libero
    8/15/11 @ 5:37 pm

    I created a Keynote presentation with one slide being an embedded Quicktime movie that plays fine when manually running the slideshow. But exporting the entire slideshow (25 slides) WITH the embedded quicktime movie TO a NEW Quicktime .mov file to create a movie of the complete keynote presentation, the embedded quicktime movie DOES NOT play automatically (even if ‘automatic is chosen as the transition setting) in the rendered finished .mov file. I have read several message boards and there does NOT appear to be an Apple solution to this yet. Is there?

      8/15/11 @ 8:00 pm

      No solution that I know of. Except you could always export it without the movie, then use iMovie or some other video editing tool to insert the movie into the video. That is if it is a plain video.

    10/17/11 @ 11:42 am

    I need to save a keynote presentation, with a video in it, as a pdf. Now I know that you can create a pdf and put a video in it and it works fine, but when I export the keynote as a pdf the video doesn’t play. Do you know if it’s possible to export it as a pdf and have the video work in the pdf?

      10/17/11 @ 11:50 am

      I don’t believe it is possible to do it. So you would maybe create the PDf without the video and then use some PDF creation tool to modify it to add the video later on.

    2/1/12 @ 9:47 pm

    Hey Gary,
    I have created an eBook (with images) on keynote and would like to export it as a PDF file – it seems to export it (with the little blue bar etc) but then I cant FIND it anywhere?
    Could you please help?
    Thanks! Clari

      2/1/12 @ 10:14 pm

      Just export it again, and take care to notice where the file goes. Or, just search for it by the exact filename to find it fast.

    Michael E. Stern
    2/9/12 @ 3:36 pm

    When I either export to PDF or print to PDF, some of the white type prints dark gray and some of it prints as white. I want it all to print as white. This issue appears randomly.

    Any thoughts?

    John Fishback
    2/10/12 @ 6:12 pm

    I exported a Keynote presentation of slides using Just Hyperlinks to a QT movie. The QT plays fine on the Mac. When I post it on my site, however, it only plays properly (advances on mouse clicks) with Internet Explorer. Safari and Firefox display the first slide and don’t respond to mouse clicks. And the cursor stays an arrow – doesn’t turn into the hand to indicate a link. What am I missing? Thanks.

      2/10/12 @ 7:14 pm

      Hard to say. Depends on too many factors: the browser version, OS version, QuickTime plug-in version, etc.

    3/19/12 @ 2:42 pm

    Hi Gary,

    I am trying to export a presentation into a QT because I am not sure what capabilities the computer on which it will be presented will have. It is taking a very long time and I am wondering if it would make more sense to export it as a html. The key, however, is that this presentation has several videos in it. Will these videos be viewable in the html version? Thanks!

      3/19/12 @ 2:52 pm

      Export as HTML works well too. I don’t think the videos will work.
      Why not find out what the computer will have. Or, maybe just export in every format (including PowerPoint).

    3/23/12 @ 10:40 pm


    I’ve been using Keynote to export to quicktime for quite awhile, it really makes for quick and easy video titles; however, one thing that really gets on my nerves is that the colors are quite a bit different when comparing the .key and the .mov, any thoughts on why they are so different?

      3/23/12 @ 11:14 pm

      Never noticed that before. Perhaps export using custom settings and experiment.

    Chris Webb
    5/8/12 @ 12:45 pm

    Spent 3 days trying to export to quicktime. Have good KNote video, but when I record the audio commentary, I have to stop to clear my throat or make corrections. Then when i export the presentation, the video and audio get out of sync from the point where I made the corrections. It’s hard to record a 15 min presentation all in one go (which seems to be the only way to get perfect synchronization when you export as a movie) so are there any tricks I’m missing?

      5/8/12 @ 2:26 pm

      Lots of tricks you can use. Perhaps record the audio separately, then edit it in GarageBand. Then use it as a soundtrack to the presentation recording it only to get the slide advancement perfect.

    Ronny Sibaja
    5/23/12 @ 9:24 am

    Hi Gary, I export Keynote presentation to html, slide show, it’s works perfect on few navigators but doesn’t work in IE, it’s only show a half presentation… thank to any help!

      5/23/12 @ 1:47 pm

      Hard to say why. Perhaps it matter which version of IE. You might want to consult with a web designer to finish it off if you need it to work on IE.

    6/13/12 @ 7:37 am

    Hey Gary.

    What version of Keynote do you exactly use. It says Keynote 09 in the very beginning of your topic yet, I also have the 09 but in HTML export I do not have the same menu as you have. I have only one option which is Video Quality: high or low. I would need to have these control buttons hidden but I do not have the “Include navigation controls” check box. Is my Keynote 09 too recent? May be a patch removed this option? Or is it the French version?

    Thanks for your feedback.

      6/13/12 @ 8:13 am

      No way for me to know which version was used to make this video (it is from October 2010). But it does look like the options have changed.

    8/1/12 @ 7:13 pm

    I made a game in keynote- which includes both video and uses all hyperlinks. How can I export it so it still functions correctly? I have tried to do the “manual” quicktime as well as the “hyperlinks only” option, but neither works.

      8/2/12 @ 8:15 am

      I don’t know what your “game” includes, but I doubt that any export format supports the interactivity you are using. You need to play that presentation in Keynote for it to work. Exporting it as a video or some other format wouldn’t include those features.

    10/16/12 @ 9:21 am

    Hi Gary,
    One of the limitations of Keynote is that if you want to play music in the background you can’t play a musical selection across 2 slides. Either the music goes til the end or once you click to the next slide the music disappears. I got around this by making a short QT movie. That was fine until I just started doing webinars and having to export the whole presentation to QT. I just read in an earlier posting here that you can’t embed a QT within a QT and have the slides still clickable. What would be a good solution for this of wanting to play a musical excerpt across a few slides? Thanks!

      10/16/12 @ 9:56 am

      Well, clickable (interactive) QuickTime movies only work in the QuickTime Player anyway. So they are a limited solution. You can d this easily, of course, in multimedia/animation software like Flash or Director. And if you are presenting the traditional way (you run the show) then you can play music in another app while presenting in Keynote. Not sure of any other solution.

    Juan Ignacio
    10/18/12 @ 6:49 am

    I have a Keynote presentation, each slide has different length in time. How could I export to quicktime avoiding the fixed time and that each slide use the specific time recorded timing?

    10/26/12 @ 1:31 am

    Hi there, I want to export only a selection of slides of my presentation as PDF, how do I do this? My slideshow is always adapted to a specific audience, so the whole presentation contains maybe 50 slides, but I use a mix of ca. 30 each time.
    I would like to send as handout only the exact slides shown, and not the whole bunch ;-) I tried with marking the actual slides, but keynote ignores this. Please, is there a solution? Thanks!

    10/26/12 @ 1:46 am

    Hi Gary, I found out a trick myself: I copied the slide show, threw out the slides not relevant, exported the edited copy to pdf and deleted the copy afterwards. But maybe you have other suggestions?

      10/26/12 @ 6:35 am

      Another way: Export the entire thing. Then open the PDF in Preview and delete the pages you don’t want.

    11/6/12 @ 11:49 am

    How do you use the html export and have it accessible on a google site?

      11/6/12 @ 12:32 pm

      Not sure you can. You’d need to be able to upload raw HTML pages via FTP or some other system. The free Google Sites area doesn’t have that I don’t think.

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