iCloud makes it easy to share calendars with others. You can create a public calendar that is read-only to others and anyone can subscribe to it. You can also create shared calendars that can be viewed and/or updated by a list of others you invite.
Hi, this is Gary with MacMost Now. On today’s episode, let’s take a look at sharing calendars with iCloud. Sharing calendars with iCloud is pretty simple. There are two types of shared calendars. One is a public calendar. This is where you can add events to it, but to everybody else it’s read-only. And everybody else can easily view this calendar. There’s also a shared calendar where you and others can add events. And new people can only see the calendar and add events to it by invitation. Let me show you. So here we are in iCal in Lion. Now, you can view your calendars by clicking on Calendars here. You can see I’ve got one default iCloud calendar. To create a new one, I go to File, New Calendar, and select iCloud. And then I can name the calendar. So I’m going to name this one Public Shared. And now I’ve got this new calendar here. I’m going to control-click on the calendar and go to Share Calendar. And this brings up this dialog box here. I can share it with it a different name if I want. And set it for Everybody or Only the people you invite. Now if I set it to Everyone and I share it, now I can once again go in here, control-click on it, and Get Info. And here is a url at iCloud.com that I can send to other people to let them subscribe to the calendar. Notice I could also go in here and send invitations. So this will open Mail up and allow me to send out an invitation and it has the url right in here. Now let’s say you’ve got an invitation to subscribe to a public calendar. So I’ve actually got one of those. I’ve copied it to buffer from the email and I’m going to go to Calendar, Subscribe. I’m going to paste in this url here and hit Subscribe. And you can see information about it. I can select whether or not I want to remove alerts, say, or attachments from it, and how often I want to Auto-refresh. Click OK and you can see it’s been added. There’s actually an event right here. I can click on that event and that is something that’s on that shared calendar there. If I click on Calendars here, I can see that I’ve got a subscription to Gary’s Public Shared, which is what I just subscribed to. So this is how you could set up, say, if you’ve got a school or a sports team or something else, and you want to set up a public calendar. You can do that and then have other people subscribe to the calendar. You update the events and other people who have subscribed to it automatically get these updates and see these events in their calendar, as long as they have it selected right there. Now you could also create a calendar that’s shared with only a limited amount of people and many people can read and write to it. So let’s create a new calendar, iCloud. We’ll call it, let’s say, Shared Work Calendar. Maybe it’s shared with a work group. And then control-click on it, Share Calendar. And then set it to only people you invite. You can then invite some people. Put their iCloud accounts in there. And you can set them, you can see here, to the privileges, to Read & Write, for instance. So once you’ve established this calendar, other people can actually update events in it and add events to it. And then everybody in the group would see the update. And of course you aren’t restricted to just using iCloud for this. There are other calendar services, like Google calendars, that allow you to share calendars and you can use them with iCal. You just have to set up a Google account in the system preferences. And then you have the ability to work with those in iCal as well. And of course the advantage of that is if somebody isn’t using iCloud, perhaps not even using a Mac, you can still share calendars. And you can also establish calendar services on your own on your own server, perhaps your school or company already does this. So there are a lot of different options. Hope you found this look at sharing calendars on iCloud useful. Til next time, this is Gary with MacMost Now.