Comments on: MacMost Now 255: Using Spreadsheet Formulas in iWork Numbers http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html MacMost: Making the most of your Mac, iPhone, iPad, iPod, and Apple TV. Thu, 24 May 2012 22:58:56 +0000 hourly 1 http://wordpress.org/?v=3.3.1 By: Gary Rosenzweig http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-44309 Gary Rosenzweig Tue, 22 May 2012 04:29:37 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-44309 Not sure what the complexity would be. If you just want to add them up, then use + operations to add those cells. Maybe consult with a spreadsheet expert if it is more complex than that -- you usually have to see the situation to come up with a conclusion. Not sure what the complexity would be. If you just want to add them up, then use + operations to add those cells. Maybe consult with a spreadsheet expert if it is more complex than that — you usually have to see the situation to come up with a conclusion.

]]> By: Jim http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-44300 Jim Mon, 21 May 2012 22:33:47 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-44300 Hi Gary, I tried to look and see if you already answered this if you have i missed it. What i am looking for is a way to have 31 sheets that i collect daily information the same every day and then a MTD cell that collects the information in that cell across each day and adds them up. What is the formula i would use? Thank you in advance for your help Hi Gary,
I tried to look and see if you already answered this if you have i missed it. What i am looking for is a way to have 31 sheets that i collect daily information the same every day and then a MTD cell that collects the information in that cell across each day and adds them up. What is the formula i would use? Thank you in advance for your help

]]> By: Gary Rosenzweig http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-44061 Gary Rosenzweig Sun, 13 May 2012 14:58:24 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-44061 Cell G4 would have the formula =C4*1.5 Cell G4 would have the formula =C4*1.5

]]> By: Greg http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-44053 Greg Sun, 13 May 2012 00:58:25 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-44053 Hi Gary, Lots of great info Thanks! If row C4 shows $14.25. I would like to add 50% to that and have the result ($21.37) shown in row in G4. Can you provide a formula please? Cheers Hi Gary,
Lots of great info Thanks!
If row C4 shows $14.25. I would like to add 50% to that and have the result ($21.37) shown in row in G4. Can you provide a formula please?
Cheers

]]> By: Gary Rosenzweig http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-43089 Gary Rosenzweig Fri, 13 Apr 2012 12:50:42 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-43089 Look at the Numbers Functions browser for SUMIFS -- it has an example that pretty much what you are asking. Look at the Numbers Functions browser for SUMIFS — it has an example that pretty much what you are asking.

]]> By: Jonathan Simmons http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-43083 Jonathan Simmons Fri, 13 Apr 2012 11:27:12 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-43083 I want to total monthly figures. So, for example, column A is dates, column B is the amount earned on that day. I might have 10 earning days in April, 15 earning days in May and 18 earning days in June. How can I show, in a separate column, the totals for each month. So for example "IF" the date column shows a date in April, include the cell showing the earnings for that day and make a total only of the April earnings, and put it "here", then "IF" the date colmn shows May, add up all the May amounts and put the total under the total for April and so on for the rest of the year. I want to total monthly figures. So, for example, column A is dates, column B is the amount earned on that day. I might have 10 earning days in April, 15 earning days in May and 18 earning days in June. How can I show, in a separate column, the totals for each month. So for example “IF” the date column shows a date in April, include the cell showing the earnings for that day and make a total only of the April earnings, and put it “here”, then “IF” the date colmn shows May, add up all the May amounts and put the total under the total for April and so on for the rest of the year.

]]> By: Gary Rosenzweig http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-42555 Gary Rosenzweig Tue, 27 Mar 2012 19:32:19 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-42555 You can do it many different ways. Use the IF functions to determine what is there. Or maybe have a column for 2" and another for 3" and make then checkboxes. Then data entry and totaling are easy. You can do it many different ways. Use the IF functions to determine what is there. Or maybe have a column for 2″ and another for 3″ and make then checkboxes. Then data entry and totaling are easy.

]]> By: Nicky http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-42553 Nicky Tue, 27 Mar 2012 18:14:35 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-42553 Hi, wanted to mention ur vid was awesome! Was hoping to get ur expertise on what I think is called an IF formula. Basically I work as an X-ray hand in nondestructive testing of pipe sizing of 2" up to 18" welds. I would like to have individual cells that tell me how many 2" or 3" welds I have examined through out the day. But I want to enter all the different sizes in one column and have it automatically total it in specific cells that I have labelled 2" in one, 3" and up in others. Let's say i enter five 2" and ten 3" in one column then it would allocate the total 2" amount in the cell labeled 2" and allocate the totals of 3" so i would know at the end of the day when ive examined 50 welds , I would know the exact totals of each different size weld. Hope I've explained this properly. Any aid would be greatly appreciated. Hi, wanted to mention ur vid was awesome! Was hoping to get ur expertise on what I think is called an IF formula.

Basically I work as an X-ray hand in nondestructive testing of pipe sizing of 2″ up to 18″ welds. I would like to have individual cells that tell me how many 2″ or 3″ welds I have examined through out the day. But I want to enter all the different sizes in one column and have it automatically total it in specific cells that I have labelled 2″ in one, 3″ and up in others. Let’s say i enter five 2″ and ten 3″ in one column then it would allocate the total 2″ amount in the cell labeled 2″ and allocate the totals of 3″ so i would know at the end of the day when ive examined 50 welds , I would know the exact totals of each different size weld.

Hope I’ve explained this properly. Any aid would be greatly appreciated.

]]> By: Gary Rosenzweig http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-42090 Gary Rosenzweig Mon, 12 Mar 2012 02:28:48 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-42090 I've never seen any way to do that. Of course I've never needed to do it, so I haven't looked for it before. I’ve never seen any way to do that. Of course I’ve never needed to do it, so I haven’t looked for it before.

]]> By: Prashant http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-42078 Prashant Mon, 12 Mar 2012 01:39:26 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-42078 Hi Gary, I am using numbers for my business, where I use it a lot to prepare pro-forma invoices. Now in a part of my pro-forma invoice, I want a cell to reflect the amount in words. For example:- $100 as Hundred US dollars or Hundred dollars. How can I do this?? Your help in this will ease my work :). Thanks in Advance buddy. Hi Gary, I am using numbers for my business, where I use it a lot to prepare pro-forma invoices. Now in a part of my pro-forma invoice, I want a cell to reflect the amount in words. For example:- $100 as Hundred US dollars or Hundred dollars. How can I do this?? Your help in this will ease my work :). Thanks in Advance buddy.

]]> By: Gary Rosenzweig http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-41107 Gary Rosenzweig Thu, 23 Feb 2012 04:03:06 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-41107 Delete the contents of that cell (the one it thinks has a string in it) and re-enter the number. Or, change the format of that cell from String to Number. Delete the contents of that cell (the one it thinks has a string in it) and re-enter the number. Or, change the format of that cell from String to Number.

]]> By: Michael http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-41106 Michael Thu, 23 Feb 2012 03:45:32 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-41106 This video was VERY helpful, however, I have all of my cells formulated for a sum, except for one. it gives a a red arrow pointing upward and says "the the operator "+" expects a number, date or duration, but c5 contains a string." I've entered the same formula on 20 different cells and this is the only one that does this. Any help would be greatly appreciated. This video was VERY helpful, however, I have all of my cells formulated for a sum, except for one. it gives a a red arrow pointing upward and says “the the operator “+” expects a number, date or duration, but c5 contains a string.” I’ve entered the same formula on 20 different cells and this is the only one that does this. Any help would be greatly appreciated.

]]> By: Gary Rosenzweig http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-40874 Gary Rosenzweig Fri, 17 Feb 2012 22:28:29 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-40874 You can do that in Numbers, yes. Put 1 in cell B2. Put 2 in cell B3. Then select those two cells. Grab the dot handle at the bottom right corner of that two-cell selection. Drag down. That will fill the cells under it with 3, 4, 5, 6, etc. You can do that in Numbers, yes. Put 1 in cell B2. Put 2 in cell B3. Then select those two cells. Grab the dot handle at the bottom right corner of that two-cell selection. Drag down. That will fill the cells under it with 3, 4, 5, 6, etc.

]]> By: Steve http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-40870 Steve Fri, 17 Feb 2012 21:58:44 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-40870 Gary - Just started back using Numbers (lots of old experience with Excel) but can't figure out how to create a sequence. Want a column with 1, 2, 3 etc to 100 - in Excel (I thinks I remember) select the first three number cells, continue dragging until cell "a100" and select "fill down" - Anything like that in numbers? Would also like to create a sequence with dates. Thanks Gary – Just started back using Numbers (lots of old experience with Excel) but can’t figure out how to create a sequence. Want a column with 1, 2, 3 etc to 100 – in Excel (I thinks I remember) select the first three number cells, continue dragging until cell “a100″ and select “fill down” – Anything like that in numbers?

Would also like to create a sequence with dates.

Thanks

]]> By: Gary Rosenzweig http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-40461 Gary Rosenzweig Tue, 07 Feb 2012 04:03:11 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-40461 Have you seen episode 258? That may help you: http://macmost.com/using-multiple-tables-in-iwork-numbers.html Have you seen episode 258? That may help you: http://macmost.com/using-multiple-tables-in-iwork-numbers.html

]]> By: Beth http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-40460 Beth Tue, 07 Feb 2012 02:22:24 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-40460 Great videos, Gary! Thank you. I have created a Numbers receipt, a Numbers chart for inventory totals by day, month, year. And, a Numbers end-of-day sales total sheet with additional tax, inventory use, etc. type totals. Is there a way to get them to work together? I am currently gathering totals in my receipts and manually putting them in the sales sheet, then separating specific data into separate charts. And can you create a numbered receipt that numbers automatically? Great videos, Gary! Thank you. I have created a Numbers receipt, a Numbers chart for inventory totals by day, month, year. And, a Numbers end-of-day sales total sheet with additional tax, inventory use, etc. type totals. Is there a way to get them to work together? I am currently gathering totals in my receipts and manually putting them in the sales sheet, then separating specific data into separate charts. And can you create a numbered receipt that numbers automatically?

]]> By: Gary Rosenzweig http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-39884 Gary Rosenzweig Fri, 20 Jan 2012 04:06:00 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-39884 You just have to re-check everything. Look at the formula and run it through in your mind. If you are still having trouble then perhaps seek out some first-hand help from a friend that know spreadsheets. You just have to re-check everything. Look at the formula and run it through in your mind. If you are still having trouble then perhaps seek out some first-hand help from a friend that know spreadsheets.

]]> By: joe http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-39879 joe Fri, 20 Jan 2012 02:48:15 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-39879 Hello Gary, I'm trying to do an employee schudule using the template from Numbers and i'm having trouble with the formulas getting messed up when i try to change the time, for example I have people come in to work at 4:30 but there is no option, so when I change it messes up the total hours worked and so on? Do you have any ideas? Thank You! Joe Hello Gary,
I’m trying to do an employee schudule using the template from Numbers and i’m having trouble with the formulas getting messed up when i try to change the time, for example I have people come in to work at 4:30 but there is no option, so when I change it messes up the total hours worked and so on? Do you have any ideas?
Thank You!
Joe

]]> By: Gary Rosenzweig http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-39790 Gary Rosenzweig Wed, 18 Jan 2012 15:32:40 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-39790 You don't need to use a function for that. If you have two dates in A1 and A2, then simply =A2-A1 gives you the answer. The date format doesn't matter. The date is either right or wrong. Change the cell formatting to show month, day, year (January 18, 2012) to check to make sure the date is right. You don’t need to use a function for that. If you have two dates in A1 and A2, then simply =A2-A1 gives you the answer.
The date format doesn’t matter. The date is either right or wrong. Change the cell formatting to show month, day, year (January 18, 2012) to check to make sure the date is right.

]]> By: Susan Palmer http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-39787 Susan Palmer Wed, 18 Jan 2012 14:59:45 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-39787 I want to subtract two dates to obtain the number of days between those dates. I have used =DATEDIF(A7,A8,"D") but the number of days is incorrect. I am using the UK system of dates, ie dd/mm/yy, and have formatted the cells using this date system. The result of the calculation has obviously been done using the American system of dates, ie mm/dd/yy. Whilst I would prefer not to have to use this system (being British, I find it confusing!!), but I did try to change System Preferences to re-format the date, but it didn't seem to make any difference. Do you have any advice please. I want to subtract two dates to obtain the number of days between those dates. I have used =DATEDIF(A7,A8,”D”) but the number of days is incorrect. I am using the UK system of dates, ie dd/mm/yy, and have formatted the cells using this date system. The result of the calculation has obviously been done using the American system of dates, ie mm/dd/yy. Whilst I would prefer not to have to use this system (being British, I find it confusing!!), but I did try to change System Preferences to re-format the date, but it didn’t seem to make any difference. Do you have any advice please.

]]> By: Ted http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-39462 Ted Mon, 09 Jan 2012 16:48:15 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-39462 Thank you! Thank you!

]]> By: Gary Rosenzweig http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-39461 Gary Rosenzweig Mon, 09 Jan 2012 16:44:24 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-39461 It sounds like you have changed the formatting for the cell to a format that uses percentages. Simply change the format back to a standard number format. It sounds like you have changed the formatting for the cell to a format that uses percentages. Simply change the format back to a standard number format.

]]> By: Ted http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-39460 Ted Mon, 09 Jan 2012 16:39:05 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-39460 Thanks for your quick response Gary. For some reason when I do that, the following is displayed in the cell: 18,668.00%. I find that result quite confusing. Thanks for your quick response Gary. For some reason when I do that, the following is displayed in the cell: 18,668.00%. I find that result quite confusing.

]]> By: Gary Rosenzweig http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-39459 Gary Rosenzweig Mon, 09 Jan 2012 16:33:03 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-39459 Just do what you said: multiple it by 0.13. So if the cell above is F72, then the formula is F73 would be =F72*0.13 Just do what you said: multiple it by 0.13. So if the cell above is F72, then the formula is F73 would be =F72*0.13

]]> By: Ted http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-39458 Ted Mon, 09 Jan 2012 16:23:17 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-39458 How do I do percentages like taxes? I have a cell that is a subtotal and I want the cell below to multiply it by 0.13. I'm new to Numbers and formulas. Could you please write an example of a percentage formula? Thanks. How do I do percentages like taxes? I have a cell that is a subtotal and I want the cell below to multiply it by 0.13. I’m new to Numbers and formulas. Could you please write an example of a percentage formula? Thanks.

]]> By: Gary Rosenzweig http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-39362 Gary Rosenzweig Fri, 06 Jan 2012 13:52:29 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-39362 Use footer rows. The footer row should have the sum formula. Then create a normal row above that and the footer row's formula will expand to include that new row. See episode 475: http://macmost.com/adding-up-amounts-in-iwork-numbers.html Use footer rows. The footer row should have the sum formula. Then create a normal row above that and the footer row’s formula will expand to include that new row. See episode 475: http://macmost.com/adding-up-amounts-in-iwork-numbers.html

]]> By: Chris http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-39353 Chris Fri, 06 Jan 2012 06:26:37 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-39353 I've been banging my head against this wall for a while and wondered if anyone knew the trick: If I have six columns of figures representing daily results (e.g. rows show days, columns show say Area A sales, Area B sales etc). Each new day, a new row is created. At the bottom of the spreadsheet I have a row that shows say Amount to Target and is simply Target Value-Latest Result. What I need to know is how to get the latest value from a column of figures to use in my formula without needing to manually update references each time a new row is created. It wouldn't necessarily be the max or the min as figures go up and down. Thanks in advance! I’ve been banging my head against this wall for a while and wondered if anyone knew the trick: If I have six columns of figures representing daily results (e.g. rows show days, columns show say Area A sales, Area B sales etc). Each new day, a new row is created. At the bottom of the spreadsheet I have a row that shows say Amount to Target and is simply Target Value-Latest Result.

What I need to know is how to get the latest value from a column of figures to use in my formula without needing to manually update references each time a new row is created. It wouldn’t necessarily be the max or the min as figures go up and down.

Thanks in advance!

]]> By: Gary Rosenzweig http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-38788 Gary Rosenzweig Tue, 20 Dec 2011 19:31:15 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-38788 That exact formula works fine for me. That exact formula works fine for me.

]]> By: Matt http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-38786 Matt Tue, 20 Dec 2011 19:11:43 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-38786 Gary, If I have this formula: =IF((b2="Yes"),40,0) The formula won't recognize yes or no. Is there a way to get the formula to recognize a string of text? Thanks, Matt Gary,

If I have this formula:

=IF((b2=”Yes”),40,0) The formula won’t recognize yes or no. Is there a way to get the formula to recognize a string of text?

Thanks,

Matt

]]> By: Coralie http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-37317 Coralie Thu, 10 Nov 2011 01:48:50 +0000 http://macmost.com/using-spreadsheet-formulas-in-iwork-numbers.html#comment-37317 Thanks! Thanks!

]]>