To create an iPhone email account, go to the iPhone Settings, tap the Mail item. This will take you to the main Mail preference. Under a list of current accounts, you will also see categories for Message and Sending. Probably best to set those up first.
The first setting is for Auto-Check. This is how often mail is checked, even if you don’t access your Mail program. You can set it for Every 15 minutes, Every 30 minutes or Every hour. You can also set it to Manual. When you set it to Manual, email will be checked every time you enter the inbox for the email account in the Mail program.
The Show setting lets you set not only how many messages you see at once, but how many are downloaded from the server. For instance, if you set it to 50 Recent Messages, you will need to tap a “Download More” link at the bottom of the message list to get more than 50.
The Preview setting lets you select how many lines of an email are shown in the message list
The Minimum Font Size setting lets you make the text in messages larger or smaller.
The Show To/Cc Label setting determines whether recipients are shown by default when viewing a message. You can always show or hide this while viewing.
The Ask Before Deleting setting gives you one more chance to cancel deleting an email before it is gone.
There are also some choices under the Sending category.
Always Bcc Myself lets you choose to have a copy of any message you send be sent to yourself as well.
The Always Bcc Myself option is very handy if you want to have a copy of every email you send saved in your Sent folder on your Mac. If you don’t use it, then an email you send from your iPhone won’t exist at all on you computer. But by sending yourself a copy of the message, you can then get it on your Mac and move it to your “Sent” folder there, so you can refer to it later.
The Signature setting lets you enter some text that will appear automatically at the bottom of every email message you compose.
The default account determines which account is used when sending a new message. You can change it while composing.
To create a new email account, tap the “Add Account…” item that is at the bottom of the Accounts category. You will then be given a number of choices: Y! Mail (Yahoo Mail), Gmail (Google Mail), .Mac, AOL, and Other.
The first four allow you to quickly and easily add email accounts from four of the major Web-based email providers. When you select one of these, all you need to do is your name used in the account, your email address associated with the account, the account password, and a description to display on the iPhone to identify the account.
Three of of these services allow you to create free email accounts. Try these links to set them up: AOL
, and Gmail
Selecting Other is how you would go about setting up an email account to any other email service. You get three choices: IMAP, POP, Exchange. Most email accounts would be POP (Post Office Protocol). Some more advanced new servers may offer IMAP (Internet Message Access Protocol). The difference between them is basically that POP email stores email on the server until you retrieve it. IMAP stores and manages email on the server, and you view it and take actions by accessing the server directly. So IMAP email is easier to share between two computers, like a desktop and a laptop, or a computer and a device like the iPhone. With IMAP, you can read, reply and move an email and all devices accessing the account will show these actions. With POP, all of hat takes place on your local computer, so other devices won’t even know the email existed.
The Remove setting determines how long email remains in your Trash on the iPhone.
The Use SSL setting will require that a secure link be created between your iPhone and the server. The server must support this for it to work.
Authentication allows you to switch from Password to another special type of authentication of your server requires it.
Delete From Server determines if email is removed from the server when the iPhone downloads it. You can choose Never, after Seven Days, and When removed from Inbox.
When creating a POP or IMAP email account on your iPhone, you will need to enter a lot of information that should be available from your Internet service provider. However, if you already have this account set up on your Mac, you can simply go to Mail on your Mac, and look at the Preferences for that Account. Everything except your password will be visible, and you can simply copy your settings.
You can also access email using Exchange server. To do this, you must have IMAP access turned on on the Exchange server. Then create an account and enter the information required.
Once you have set up an account, you can edit its settings. An “Advanced” option is at the bottom of these settings and should be set up immediately.
Delete From Server might be the single most important setting. If you usually get your email on your computer, but only wish to use your iPhone to check your email when you are away from your computer, then you want to set this to “Never.” This will mean that you will get all of your email on your computer, and your iPhone will simply look at copies of the email.
Server Port allows you to set a different server port in case your ISP has an unusual setup.
There are also some Outgoing Settings. You can set Use SSL, AUthentication and Server Port for outgoing mail as well.