Creating Recurring Calendar Events

You can create recurring calendar events on your Mac and the latest version of iOS. For instance, you can create an event that will automatically recur on the second Tuesday of every month.
Video Transcript / Captions
Closed captioning for this video is available on YouTube: Creating Recurring Calendar Events.

Hi, this is Gary with On this episode let's look at adding recurring calendar events on your Mac or on the iOS.

Let's say you want to create an event that happens say the second Tuesday of every month. So what you do is in your current month, or perhaps in the next month, you would look for the second Tuesday, right there, and we would then click in there to create an event.

So let's create Test Event. Make sure it is set to the right calendar that you want and then in order to make it a recurring event click on where it says Add Alert, Repeat, or Travel Time.

We are going to go to the Repeat section here. You get some default things like Every Day, Every Week, Every Month, Every Year. But you also have Custom. This is where we will be able to set a recurring event.

Now here we've got some defaults as well. So we can set Daily, Weekly, Monthly, or Yearly. Or we can get more detail here below. So we can say, for instance, that we wanted to do Monthly. Okay. Then it expands and we can say every month or every two months however often. Let's stick with every month. We have it set here for the 12th. We can also then switch here to something else. So this would just set it for basically the 12th of every month.

If we go to On The then we can say something like the second and second day, or weekday, or weekend day. But we can also say second Tuesday. So you can see just with all these controls you have so many different options to be able to create the recurring event that you want.

Actually if you go to a different time, like say weekly in Frequency, you can say every one or every two weeks or every three weeks on a certain day of the week. If we do Annually then we can go and actually have this appear on that day in certain months. So you've got lots of different options here for creating exactly the recurring event that you want.

So when I do this it says now every month on the second Tuesday. I can also set an end repeat and set it to be say stop at the end of this year or next year.

Now if I were to go and look at the calendar I've got the second Tuesday of January. If I go to February I can see there it is on the second Tuesday in February, even though that is the 9th and not the 12th. And I continue to see the second Tuesday in March, etc., all the way forward.

If I were to change this event, maybe just change the title, I'm actually asked if I only want to change it for this particular one. So maybe add a special note or something to this particular one. Or I can say All Future Events in here. So you can see the exclamation point is there and it is in the next month. If I go back you can see it is not in the previous months because it only changed the future event.

So if you want to change all the events going forward you want to do your most recent one, or even one that was in the past, and it will change all of those moving forward in time.

Now until iOS 9 you couldn't actually do any of this in iOS. So you were out of luck if you only had an iPhone or iPad and didn't have a Mac to be able to set these. But now you can.

On the Calendar app on iOS 9 you can go in and you can hit repeat and do the same kind of thing here. You've got the defaults. You've got Custom. You can set the Custom to say frequency monthly like that. Then once you do that you can say on the second Tuesday of every month. Now that is going to be set for that.

Now you can see the Repeat there is Custom and it will be set for the second Tuesday of every month.

Comments: 13 Responses to “Creating Recurring Calendar Events”

    Adam Snyder
    3 years ago

    Thanks Gary, great video. Is there a way to see in list or details view all your calendar events for say a year or so at a time?

    3 years ago

    Yes. Trying printing. You can do all sorts of things through printing in Calendar. Choose a “list”and set the start and end dates. Play around with the other settings too.

    Ron DeMarco
    3 years ago

    Great videos; with calendar, I have question on a function occurring multiple times a month, each month. A group meets on the 2nd and 4th Mondays of each month. Is there a way to “add repeat rules” like “sort rules” in Mail so 1 rule covers both meetings? Set-up 1 meeting then just “add a rule” for the 2nd occurrence during the month. Now I use 2 separate repeat rules; 1 for the 2nd and one for the 4th Monday

      3 years ago

      I don’t think so. I can’t seem to be able to add more than one custom setting per event. So you’ll need to make 2.

    Doris McDermott
    3 years ago

    I would like to print the instructions for Creating Reoccurring Calendar Events. I work better with printed instructions (88 years old). How to do it?????

      3 years ago

      Do you mean the transcript? You could just copy and paste the portion you want into a TextEdit or Pages document and print that.

    Barbara Hooper
    3 years ago

    I notice that you have duplicates of some holidays showing in Calendar. I have that too and wonder why and is there any way to delete the duplicates?

    Rick Manzari
    3 years ago

    when I enter a event , how do I get it to also go on my i-mac, i-pad and i-phone?

      3 years ago

      Depends on how you have it set up. If all of your devices are using iCloud and the same Apple ID, then it is automatic.

    3 years ago

    Any one can tell me how to avoid getting two or more events overlapping in time, not to overlap on the calendar? it is kind of frustrating no to see all the appointments at once…
    also… is there an easy way to turn off all the calendars but the one or ones that we want to see?
    Thank you!

      3 years ago

      I don’t understand your first question. Overlapping events overlap. Not sure what you are trying to do.
      As for your second question, you can do that easily. Just check or uncheck calendars on the left side of the Calendar app. If you have hidden the calendar list on the left side, choose View, Show Calendar List.

    3 years ago

    Dear Gary, Do you know if there’s a way of seeing the ‘notes’ you have in a calendar schedule. I’m always needing to double click the event & going into edit mode to see the important event details. If I was writing it in my old diary I’d easily see that information. Thank you so much, Pete

      3 years ago

      Not that I can think of. But if you switch to Day view, it does show Notes on the right when you select the event, no need to go “into” the event.

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