Forum Question: How To Store Specific Emails In Folders

Hi Gary,
Is there a way I can store certain emails in a file so they’re not mixed in with the regular emails? I’d like to be able to pull up the emails for reference and thought there might be a way to have the emails automatiCally appear in a folder.
Any thoughts or ideas would be greatly appreciated.
Bob Paden

Comments: 3 Responses to “How To Store Specific Emails In Folders”

    5/15/12 @ 9:30 am

    Sure. You can create mailbox folders in Mail and move those messages from your Inbox to that special folder when you have read them for the first time. That’s how I prefer to do it — all new email comes into the Inbox. The I have various mailbox folders and decide where each email goes after I have read it. Most go to a general archive folder.
    You can also use Mail’s rules function to do this automatically. So an email can be routed into that mailbox if it meets certain criteria — like coming from certain senders, or containing something in the subject.
    See episode 224:

    Bob P.
    5/16/12 @ 6:58 am

    Thanks Gary! That did the trick!

    John M. Hammer
    5/16/12 @ 12:30 pm

    Be aware that on your Mac using Mail, you can create mailbox folders which store items on your computer as well as mailbox folders which store items on the server. If you want a secure archive that can be retrieved only from that one Mac, create a local folder. If you want to items in a folder which can be accessed from any of your devices (and in many cases, from a web browser interface for the specific mail service provider), create a server folder. Some services require that you use their web browser interface in order to create a server folder.

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