How To Share Files Using iCloud

Instead of sending large email attachments, using iCloud Drive file sharing to share a file with other people so they can receive the file when they are ready. Create a shared folder to make it easy to send files back and forth between people you regularly share files with.

Comments: 11 Responses to “How To Share Files Using iCloud”

    Robert Gerard
    4 months ago

    Hi Gary – I belong to several Mac Lists/Forums, one of which is set up in such a fashion that you can only send text back and forth. If you want to share anything else, you have to move it to Dropbox, Imbgur, etc.. then post the URL link to the file on the Forum.
    I can see that this would be a quicker/easier way to do so. I would make those files View Only.
    My question is, is it safe for me to provide a public link to a file on my iCloud Drive that could be forwarded who knows where?

    4 months ago

    Robert: If it is view-only, why wouldn’t it be safe? It would be the same as a view-only Dropbox file too.

    Adam
    4 months ago

    You did excellent on this one sir. I studied this myself when Apple first came out with this capability 2.5 years ago. Now I teach others to do the same on Mac, Windows and even Chromebook (as our school aged children are only given the cheap stuff to use for school). Instead of me trying to explain over and over I can simply share this link with them. You have most likely done it better than I have. Thank You

    Robert Gerard
    4 months ago

    What am I doing wrong, because the people to whom I mailed the link are not receiving it:
    I control-clicked on a file in my iCloud Drive.
    I moused down to Share File.
    In the ensuing window, I clicked on Copy Link.
    I then, in the same window, clicked on the Mail icon.
    It produced Add: (see jpg below)
    I added a valid email address, hit Share, and it the “box” disappeared towards the top and off the screen.
    Thank, Gary

    4 months ago

    Robert: Not sure what you could be doing wrong. You don’t need to do Copy Link if you are going to use Mail though. It is one or the other. Try just using Copy Link, then copy the link that is provided. Then send your own email message after the file is shared.

    Robert Gerard
    4 months ago

    I am now able to send the email invites. Next problem:
    When, step by step, I follow your instructions to share a folder via email, inviting my wife, sending it from my iCloud address to the address associated with her Apple ID, I get . This has persisted over several hours. However, I am able to Message the link to that folder using Messages.app.

    Gene
    3 months ago

    Assuming I share a folder with someone who has a MacBook, iPhone, and iPad. Will they have access to the shared folder across all devices?

    3 months ago

    Gene: Yes, as long as they are using the same Apple ID.

    Chris in CT
    3 weeks ago

    I have been struggling to share folders for a year and your video made it clear and simple. It also raised a question. What is the difference between iCloud folder sharing and the other kind of sharing through Tools> Share> that puts the link in Finder Locations? At first glance, iCloud seems faster and more stable.

    3 weeks ago

    Chris: Do you mean the file sharing in System Preferences, Sharing? That’s old-fashioned network sharing. It is good for sharing files with computers on your local network, or remotely. But it is accessing the files directly on your computer. Cloud sharing is accessing the files from Apple’s servers. It works even if all of your computers are off or the other person has no way to set up a network to reach your computer — which most people don’t.

    Chris in CT
    3 weeks ago

    Gary, You understood what I was doing (even though I didn’t) and answered my question. iCloud it is from here on out. Thanks!

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