How To Share Files Using iCloud

Instead of sending large email attachments, using iCloud Drive file sharing to share a file with other people so they can receive the file when they are ready. Create a shared folder to make it easy to send files back and forth between people you regularly share files with.

Comments: 14 Responses to “How To Share Files Using iCloud”

    Robert Gerard
    1 year ago

    Hi Gary - I belong to several Mac Lists/Forums, one of which is set up in such a fashion that you can only send text back and forth. If you want to share anything else, you have to move it to Dropbox, Imbgur, etc.. then post the URL link to the file on the Forum.
    I can see that this would be a quicker/easier way to do so. I would make those files View Only.
    My question is, is it safe for me to provide a public link to a file on my iCloud Drive that could be forwarded who knows where?

    1 year ago

    Robert: If it is view-only, why wouldn't it be safe? It would be the same as a view-only Dropbox file too.

    Adam
    1 year ago

    You did excellent on this one sir. I studied this myself when Apple first came out with this capability 2.5 years ago. Now I teach others to do the same on Mac, Windows and even Chromebook (as our school aged children are only given the cheap stuff to use for school). Instead of me trying to explain over and over I can simply share this link with them. You have most likely done it better than I have. Thank You

    Robert Gerard
    1 year ago

    What am I doing wrong, because the people to whom I mailed the link are not receiving it:
    I control-clicked on a file in my iCloud Drive.
    I moused down to Share File.
    In the ensuing window, I clicked on Copy Link.
    I then, in the same window, clicked on the Mail icon.
    It produced Add: (see jpg below)
    I added a valid email address, hit Share, and it the "box" disappeared towards the top and off the screen.
    Thank, Gary

    1 year ago

    Robert: Not sure what you could be doing wrong. You don't need to do Copy Link if you are going to use Mail though. It is one or the other. Try just using Copy Link, then copy the link that is provided. Then send your own email message after the file is shared.

    Robert Gerard
    1 year ago

    I am now able to send the email invites. Next problem:
    When, step by step, I follow your instructions to share a folder via email, inviting my wife, sending it from my iCloud address to the address associated with her Apple ID, I get . This has persisted over several hours. However, I am able to Message the link to that folder using Messages.app.

    Gene
    1 year ago

    Assuming I share a folder with someone who has a MacBook, iPhone, and iPad. Will they have access to the shared folder across all devices?

    1 year ago

    Gene: Yes, as long as they are using the same Apple ID.

    Chris in CT
    1 year ago

    I have been struggling to share folders for a year and your video made it clear and simple. It also raised a question. What is the difference between iCloud folder sharing and the other kind of sharing through Tools> Share> that puts the link in Finder Locations? At first glance, iCloud seems faster and more stable.

    1 year ago

    Chris: Do you mean the file sharing in System Preferences, Sharing? That's old-fashioned network sharing. It is good for sharing files with computers on your local network, or remotely. But it is accessing the files directly on your computer. Cloud sharing is accessing the files from Apple's servers. It works even if all of your computers are off or the other person has no way to set up a network to reach your computer -- which most people don't.

    Chris in CT
    1 year ago

    Gary, You understood what I was doing (even though I didn't) and answered my question. iCloud it is from here on out. Thanks!

    James Harrison
    5 months ago

    I still have sharing issues using iCloud Drive. First is not being able to share a specific file when that file is already in a shared folder (shared only with me), and I’d rather not add the recipient to that shared folder. Second I can’t seem to share a file without the recipient having to download the file. In Dropbox they would see the file previewed on screen. I don’t want people necessarily downloading my files. What might I be doing wrong? TIA James

    5 months ago

    James: If Dropbox works better for you for your sharing needs, then use Dropbox. Not sure what you are trying to do though as you don't want people to download them, but you want them to see them some other way? You don't mention what type of files you are sharing. Images?

    James Harrison
    5 months ago

    Thanks Gary. It’s a bit complicated to explain here. I’ll keep experimenting . . .

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