MacMost Now 674: Sharing Calendars With iCloud

iCloud makes it easy to share calendars with others. You can create a public calendar that is read-only to others and anyone can subscribe to it. You can also create shared calendars that can be viewed and/or updated by a list of others you invite.

Comments: 38 Responses to “MacMost Now 674: Sharing Calendars With iCloud”

    Murray A
    8 years ago

    In Calendars, I have one calendar “ON MY MAC” and one for iCloud. Practically everything is duplicated, but not everything. How do I combine the 2?

      8 years ago

      Simply stop using the “on my Mac” calendar. Just use the iCloud one.

      Alice
      8 years ago

      Step 1)
      Select your ON MY MAC Calendar and go to
      File-> Export-> Export…
      Save this ON MY MAC.ICS file to your desktop

      Step 2)
      Go to File-> Import-> Import…
      choose the ON MY MAC.ICS file you exported in step 1 and click Import.
      You will be prompted to select a destination calendar. Choose your iCloud calendar and all events will now be on this one calendar.

      Step 3)
      Once you verify that all the events are showing on your iCloud calendar, go to your calendar listing and right-click your ON MY MAC calendar and choose delete.

    Bruce Payne
    8 years ago

    Can you share calendars from iCloud (running Lion) to MobileMe (running Snow Leopard)

    Helpful video….
    thx

      8 years ago

      I doubt you can do the private sharing (where you can update the calendars). But you might be able to subscribe to a public calendar.
      Of course even if your Mac is running Snow Leopard you can still log on to iCloud.com and access the iCloud calendar there.

    Ron D
    8 years ago

    Why do I get duplicates in iCal on my Mac and iPhone? Is there a way to delete duplicates?

      8 years ago

      Most likely because you are subscribed to the same (or similar) calendar twice. You could be subscribed to the new iCloud version and your old MobileMe one. Could be iCloud and your old “On My Mac” one (synced from iTunes). Simply identify the duplicate calendar in your settings and eliminate it.

    Ron D
    8 years ago

    Gary,thanks, I assume it is settings on iPhone, what about Mac?

      8 years ago

      Check in any and all places: iPhone Calendar app, iPhone settings for calendars, iCal on your Mac. Also your iTunes sync settings for that iPhone.

    Ron D
    8 years ago

    Thank You.

    Chuck
    8 years ago

    Great Video – Thanks! Would the shared calendar link work for people running Windows or is this a Mac / iCloud only thing?

    Thanks!

      8 years ago

      Try it and see. They can always get an iCloud account too — and use iCloud.com to view it at the very least.

    Paul
    8 years ago

    Gary,
    When I open info the description/url screen is blank?

      8 years ago

      Check to make sure you have turned sharing on for that particular calendar first.

    Ihab A Hosny
    8 years ago

    Hi Gary,
    I have an automator calendar for all automator related calendar events on my home iMac. What can I do to not share this calendar with my work iMac since these events don’t apply to it. Both Macs share the same iCloud ID. Warmest regards,
    Ihab A Hosny

      8 years ago

      I would not use an iCloud calendar for this. Use an “On My Mac” calendar.

    JC
    8 years ago

    Hi Gary, once I create an iCloud public calendar like you described, can others subscribe via iOS? That is, without having to use their Macs?

    As always, very useful video. Love your content. The newsletter is awesome!

      8 years ago

      Should be able to. I see in Settings, Mail, Contacts, Calendars, you can add “Other” and a calendar subscription is one of the options. Haven’t tried it though. I did try sending an invite and then clicking on the link in Mail on my iPad. That worked.

    JC
    8 years ago

    Not only did it work, but I was also able to send the link via text (iMessage or SMS) by copying it from the email link. Then, when the user clicked on text link in iOS, it nicely prompted the user if she wanted to subscribe. Very cool. Thanks again!

    Ken Oliver
    8 years ago

    I cannot sync my ipod calendar with my mac book pro. I was getting a message saying the server path is wrong. I erased it but I don’t know what is right. I got the message when I try to refresh. Now when I try to refresh, nothing happens. What should the server path be?

      8 years ago

      Server path? You don’t need a server path to sync to your iCloud calendar. Just add that iCloud account in Settings and turn Calendar sync on for that account.

    Will
    8 years ago

    Gary,
    Do you know if there is a reason why Apple deletes old calendar events? It seems odd to me, because a calendar is used (mainly) for identifying and keeping track of future events but also is used to lookup past events. This has become very frustrating to me as I have realized all of my previous calendar entries were being purged. Is there a way to prevent this?

      8 years ago

      Old calendar events aren’t deleted. I can look in iCloud and see appointments I hd scheduled many years ago. Perhaps you are just looking on an iPhone or something? I think the little Calendar app on the iPhone only syncs old events up to a certain point.

    Dee
    7 years ago

    Hi Gary,
    I shared my iCloud calendar with my husband. He accidentally deleted it via his iPhone. The calendar doesn’t appear on my iPad, Mac, or iPhone. Is there anything we can do to retrieve the data?
    Very worried and without dates!
    Dee

      7 years ago

      If he completely deleted the calendar from iCloud (not just removed it from his iPhone) then it is gone. Did you check at iCloud.com?

        Dee
        7 years ago

        Yes, I checked on iCloud.com via each of my devices. Ugh!!!
        Thanks!

    Joanne
    7 years ago

    I was sent an email to join an icloud calender, but nothing happened when I clicked on the ”join” tab.
    What could be the problem

      7 years ago

      Not sure. Are you using Mountain Lion or at least Lion? Did you check in Calendar app to see if the Calendar is there? Maybe the person who created it has removed it since? Hard to troubleshoot without being in front of it.

    Bruce Anschutz
    7 years ago

    Gary,
    Ever since the iOS6 update, every time my wife updates her calendar I receive an invite instead of it just “showing up”. Is there a way for both of us to remove this nuisance? I use a MacBook Pro and iPad3, she’s only on the iPad2 with iOS6.

      7 years ago

      Sounds like you aren’t sharing a calendar, but maybe something else. A lot depends on what system you are using (Gmail, Yahoo, iCloud, etc) and how you have ti set up on both ends. Just check and re-check everything on both ends to sort it out.

        Glen
        7 years ago

        Me too. Sharing google calendar via iPhone. New calendar events appear in my partner’s iPhone as an invitation. We have changed nothing. Seems to have started by itself.

    Roy
    7 years ago

    Hi folks, Does anyone know if there is any advantage to using a shared iCloud calendar between two people as apposed to using a shared google calendar between two people. My wife and I have two iPhone 4s’s and two macbook’s and so we would be sharing our calendar on all four devices. Thanks in advance to anyone who can help :)

    Roy
    7 years ago

    Hi Gary,

    I decided to just go ahead and set up my family calendar using iCloud, and when I hit “control option” and then “get info”, nothing shows up in the description box like when you did it. I set up my apple id many years ago–well before iCloud hence my apple id ends in mac.com. Could this have something to do with it? Anyhow, I did test it and non-the-less, it seems to be working. But I must say that I am curious as to why that URL does not show up in the description box.

      7 years ago

      Nothing to do with your email address. May have to do with the fact things change — this video is 9 months old and there have been updates.

    Cheryl Detrick
    7 years ago

    Hi Gary:

    If I share a calendar with multiple people, will they all see the list of who is sharing it?

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