Using Mail Signatures

Learn the basic of using signatures in Apple Mail on your Mac. You can create multiple signatures and assign them to different email accounts. You can set a default signature for each account and also choose between signatures when you are composing an email message. You can also have a random signature appear each time. Best to keep signatures simple for greater compatibility. You can also customize a signature while composing an email.

Comments: 13 Responses to “Using Mail Signatures”

    Peg
    5 years ago

    Thanks, Gary. I don’t usually use signatures because I didn’t know how, even though I’ve used emails for years. You made it sound very simple, and now I will use them for sure. Good job!

    Jim Welch
    5 years ago

    Gary, in my signature line is possible to put a “clickable” link to our website or a url? Thanks, Jim

      5 years ago

      Yes. Actually, most email clients will make any URL in the message clickable. So just start with http:// and your URL and it should work. Try it.

    Shirley Allan
    5 years ago

    I like to select and rename my signatures so I don’t have to remember what #1 or #2 is. For example I change Signature #1 to “First Name” and Signature #2 to First and Last Name and #3 to Name plus email addy.
    Shirley

    Chuck
    5 years ago

    The sig feature on my last two laptops has been pretty flaky. Sigs always work like I want on my iOS devices but on my laptops, not so much. Recently I used a MBA and now I’m using a MBP (latest OS on each). The same prob on both of them: I have to reenter my info in preferences every time I restart the computer. They’ll even just ‘go away’ over night if I leave the computer on. Very frustrating.

    Pav Stacey
    5 years ago

    One real failing in signatures is that if you include your logo it appears as an attachment.

    Tom Lang
    5 years ago

    I have been trying to use Sigs for a long time and they just do not show up in the mail no matter what I do. Do you have any troubleshooting hints? I am using OSX 10.9.4 presently.

      5 years ago

      What are you trying? Did you try manually adding one with the Signature pop-up in the composing window? Did you try playing around with the signatures and assigning them to accounts? If you still can’t figure it out, maybe have an expert take a first-hand look at what you are doing (Genius Bar, maybe?)

    bill heinrich
    5 years ago

    I sm trying to add a photo to my email signature but it is showing up to large, how do I make it smaller so it is locked and sits below my signature. Thanks for your support

      5 years ago

      Use an image editing app (Preview will do if you don’t have Photoshop or Pixelmator) to make a smaller version of the photo.

        bill heinrich
        5 years ago

        Thank you! I It worked like a charm.

          Bill Heinrich
          5 years ago

          Gary,
          I have multiple (3)signatures and want to be able to use any one of them for any email I send from any of my 3 macs. How do I make them show up on all of my computers? Thanks, I really appreciate your support.

            5 years ago

            Strangely enough, I don’t think there is any good way to sync email signatures across Macs. But copying and pasting just 3 should be pretty quick and will solve the problem.

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