MacMost Now 686: Email Sending Options

When you send a message you have several options to be able to send it to more than one person. Find out how and why to use the CC and BCC fields in Mail. Also learn about the priority setting and other options.

Comments: 23 Responses to “MacMost Now 686: Email Sending Options”

    Richard24
    7 years ago

    Gary what about sending return receipt, that they viewed my email and got it.

      7 years ago

      Sometimes services (like AOL) offer this. But then it would only work within that service, not for just any email address. Other times people try to do things like include links to images in emails, and then the server notices when the image is loaded. But that fails because so many people have images turned off in emails. So there’s no foolproof way to do it — too many different email services and email client apps.

    dbw
    7 years ago

    What happens when a bcc person does a reply all email to your original email. Will all other bcc get a copy? What email service are you using in video?

      7 years ago

      Good question. The receiver simply does not have the BCC list. They couldn’t reply to the BCC emails no matter how hard they try. A “reply all” will only go to the “from” (or reply-to) and the CCed.
      I’m using standard IMAP email.

    sami
    7 years ago

    hi gary
    how can I compose group of e-mails
    Like in my company I need to address something to 5 addresses in accounting department without retype them every time i do that
    Thanks

    Dana
    7 years ago

    Years ago I remember finding that if you left the To: field completely blank and just had CC: recipients, some mail servers would pass all the CC: addresses in the headers to the final recipients. I believe that there are still some of these around, so I always put my own address in the To: line to avoid this.

      Dana
      7 years ago

      Ooops, I meant “BCC:”

        7 years ago

        A modern mail client, like Apple Mail, won’t let you send an email with nothing in the To field. The client you were using before probably didn’t handle that correctly.

          Dana
          7 years ago

          Yes, it was years ago, at work with a overly powerful and intransigent IT Dept.

    Roger
    7 years ago

    Please use your contacts at Apple and suggest delay e-mail send. Thank you.

    Marv
    7 years ago

    How about a short video tutorial on gpg tools for Mac (incl., but not limited to, Mac Mail)

    Jon
    7 years ago

    Excellent tutorials Gary! I’m glad I found you! Lots to learn ,,m
    I’m very thankful to you for your work !
    Jon

    George Mattei
    7 years ago

    Hi Gary, I am trying to send an email to multiple addresses, but I do not want the recipient to see the other people I send it to. I put the addresses in the BCC section with nothing in the To section. I know people are receiving them as I got 1 bounce back (I assume the person is not there anymore) and 1 person who wrote to say thanks for the email.
    Am I doing this correctly?
    Thanks, George

      7 years ago

      Yes. Put your email address in TO (you get a copy, but you can just delete it) and all of the recipients in the BCC. The B stands for “blind” — they do not see any of the other recipients in the BCC field.

    bobarmer
    7 years ago

    I use all Mac software except for Entourage (part of the Office Suite). Is there anything that can be done with Entourage in printing your contacts list?

      7 years ago

      Not sure as I haven’t used the latest version.

    Mr Anthony Cotton
    7 years ago

    Can you send a video by email,and if so how? Gary

      7 years ago

      It is never a good idea to send video via email. Video files are just too big. Even if you have the bandwidth to send it, it is presumptuous to think that the receiver has the bandwidth on their end to get it — they could be paying for bandwidth or have a slow connection. Best to post your video somewhere like YouTube (privately, if you like) and send them a link in an email.

    Mr Anthony Cotton
    7 years ago

    I have read your answer. I new it would be more complicated than sending, say an
    attachment like a picture or document. I fully understand what you said.
    I just wanted to know. Thanks for the answer Gary.

    pw
    7 years ago

    Hello Gary, I have lots of groups (am a class agent for my university) and want to know this: do addresses display if I select not to display names in the Preferences>settings for groups and then type the group name in To: ??

    OR do I still need to use the group name in Bcc: for keeping the names from display? Is that “setting” choice intended for the convenience of the sender (who may know that the addressees in the group are correct ‘so why ‘display them’)?

    Thanks, great stuff…

      7 years ago

      Any recipient included in the To or Cc will be visible to anyone else who gets the email. Only the Bcc field hides the recipients from each other. That preference is just for your convenience, it doesn’t affect what is sent.

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