New Export Options In Pages

The new versions of Pages, Numbers and Keynote allow you to export the document and send it directly to someone else via email, AirDrop, Messages or other methods. This saves you the steps of needing to create an export file first and then attach it.

Video Transcript: Hi, this is Gary with MacMost.com. Let's take a look at the new Sharing options in Pages, Numbers, and Keynote. 
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Apple just came out with new versions of Pages, Numbers, and Keynote. For instance Pages is now version number 13.0. Lately Apple has been increasing the version an entire number even though the changes have been rather minor. That is the case here. If you go to Help, What's New in Pages, you can see what's new. But a lot of this was from version 12. What is new though is new ways to Share. This description here says you can manage your Shared document, or send a Copy from the File Menu. But if you click on Complete Feature List here it shows Export and send a copy of your document in a different format right from the Share Menu. This is rather confusing wording because if you actually go to the Share Menu, either by clicking on the Share button in the Toolbar or by going to File, Share, what you get looks exactly the same as it did before. You can send a Copy or you can Collaborate without all these different options if you choose Send Copy. 
What's new is Export and Send. If you click that you get Export Your Document which is actually what you get if you go to the File Menu, and then choose Export To and then one of these options like PDF. Why you would go to the Share Menu first to get to what you can simply go to in File, Export To is beyond me. I don't know why they would use that wording. It is more accurate to say that export options now include the ability to send a copy to someone. Which is what we see here. This is the new feature. This Send A Copy button. So I could choose whatever format I want. Since it is in the File Menu I chose PDF I am there, but I could switch to an other one if I change my mind after choosing the menu item. Any one of these has Send A Copy. 
So I can set all of my options here for exporting as PDF but instead of clicking Save to save a file I can now click Send A Copy. I can choose AirDrop, Mail, Messages, Notes, or to a Shortcut that I have set to Accept this as Input. So, for instance, these are two shortcuts I happen to have that will take the PDF output as input into them. More likely you're going to choose Mail. Then it is going to Export the document as a PDF but instead of saving it somewhere it is just going to put it right into a Mail composition window. So here it is. So, without having to Save a file and then create a Mail message and then attach that file to the Mail message you just get that file in a Mail message ready to go. This, of course, is super handy. A lot of people have been asking me how to do this since with macOS Ventura sharing has changed so the old option to be able to Share out of Pages and then to Mail is gone. So this replaces that. 
The same thing is available in Numbers and Keynote as well. I can go to File, Export To, choose one of the options here and you see Send A Copy right there. 
In case you're curious the only other change to Pages, in version 13, is that when you create a new file, if you go to one of the templates here, like let's go to the Report Essay here, I'll select that, notice that instead of sample Lorem Ipsum text here it actually explains what to do. To get started just tap or click this placeholder text and begin typing, etc., etc. But other than prompting you with instructions it actually works the same way. I still click here this is all text that I can replace just by starting to type something. 
I hope you found this useful. Thanks for watching.

Comments: 3 Responses to “New Export Options In Pages”

Carlos Ramos-Mattei

8 months ago

Thanks! For years I have been accumulating documents in different formats just because I had to send them as email attachments, which took up a lot of space on my drive. Great!

Colin

5 months ago

When using the Print > Send in Email from Pages, it always creates a file called myfilename.pages.pdf
Other than changing the finder settings (i.e. turning off the show all filename extensions), is there a way around this so it drops the ".pages" part of the filename?

Gary Rosenzweig

Colin: See https://macmost.com/forum/how-do-i-turn-off-the-file-extension-filename-pages-pdf-to-only-filename-pdf.html

New Export Options In Pages

Comments: 3 Responses to “New Export Options In Pages”

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