How To Create a Single PDF From Multiple Documents On a Mac

You don't have to create a document all at once in a single app. You can take different documents from different apps like Pages, Numbers, Keynote, web reports, images and more, and combine them into a single PDF using Preview. This allows you to create pages of your document in the app best suited for that content.

Comments: 8 Responses to “How To Create a Single PDF From Multiple Documents On a Mac”

    Ken Sisitka
    1 week ago

    How is this better than just selecting multiple files and using the quick action- create pdf command? Perhaps there are formatting issues? no need to export!

    1 week ago

    Ken: You get to assemble the PDF with a lot more control. You can arrange them. Put a Numbers chart between pages of a Pages document. Add a photo later on, etc.

    Paul
    1 week ago

    Thanks for the video. Combining several items into one PDF has been a struggle at time for me. (I also appreciated the Innitech T.P.S. Report).

    Jim Terrinoni
    1 week ago

    Great video! I use these techniques quite often. Two things: For Ken Sisitka, Gary’s method of dragging is more reliable than just mass dragging files in. Sometimes dragging mass files will change the order of the files in the final pdf. I would recommend using Gary’s method of viewing via Contact Sheet to proof for order. Secondly: If you have the Acrobat application and want to reduce file size, Go to Save as Reduced File. Sometimes this only saves a little, sometimes a lot.

    Marla Loturco
    1 week ago

    Thanks so much. Have just switched back to MAC and have been doing lots of combining pdf’s on my PC. Hadn’t researched how to to it on the MAC yet so this was perfect timing. I really appreciate how clearly you explain things.

    CoachWhite
    7 days ago

    Isn’t it faster to do it from the finder? You just highlight all the PDFs then right click, choose quick actions and combine. From there you can just organize the order of things. What do you think?

    CoachWhite
    7 days ago

    By the way, thanks for the video. There was many new things about the process I learned about different ways to create PDFs.

    7 days ago

    CoachWhite: If you have everything together before you start, yes. But this technique is more versatile. Of course you can do both.

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