If you wish to put a watermark, like a "Draft Copy" or "Classified" label on your Pages document before printing or distributing a PDF, you can do it easily using Section Masters. You can place anything back there, such as text, shapes, or images. In this example, we'll place some diagonal text across the background and it will appear on all pages.
Pages, Numbers and Keynote for Mac share a common code base and can support many of the same elements, like text boxes, shapes, images, tables and more. You can copy and paste elements from one into the other. This can be handy when you wish to include tables or charts from Numbers in a presentation of word processing document. Or, when you want to take a slide from Keynote and use it in a spreadsheet or Pages document.
Often people want to know how they can change the default font in Pages. But there is no default font. Instead, when you create a new document you are using a template, often the template named Blank. So if you'd rather start with a different font, then just create a new template that is a variation of the Blank one, and use that template instead.
A new feature in Pages 4.2 for iOS is the ability to add drawings that can then be animated by playing back the motions that created the illustration. The result is an animation that works in Pages for iOS or Mac.
When creating word processing documents you can insert page breaks and section breaks. It is helpful to think of both types of breaks as actual characters in your text, and you can see them as such when you show invisible characters. Page breaks are simply ways to force the text to start on the next page. Section breaks are more complex, giving you control over properties of the pages within the sections and also allowing you to re-arrange pages in your document.
When you place an image in a Pages document, the image will either move with the text around it, or it will stay put on the page at the exact location where you placed it. Which rule it follows depends on one setting. If you set an image to follow the text, you need to be careful about the exact placement of the image to make sure it is anchored with the paragraph you want.
There are two main methods for replacing a font in Pages. Typically, you would want to update some text and then apply that font change to the rest of the text that uses that same style. You can do that with a simple press of a button. But if you want to quickly replace a font that is used in multiple styles, you can use a special Replace Fonts function. This not only changes the text, but also updates all styles.
Dark Mode is coming in macOS Mojave, but it doesn't give you a way to write in that kind of environment. You can get that now in Pages if you simply set the background of your document to black and the text to white. Doing this requires the use of Section Masters, a shape, and changing the style for the text. You can then revert to regular colors, or copy and paste text from a dark mode document to a normal one.
A new feature in Pages allows you to create color, gradient or image backgrounds in Page Layout documents. You can stretch or tile images across the page. You can also tint the image to fit your needs.
A fairly new feature in Pages, Numbers and Keynote for iOS is the ability to add Smart Annotations. You can draw using the Apple Pencil or your finger and mark up a document. You can delete and move the marks you make. You can also view these on the Mac when you use iCloud to share your documents between devices, but you cannot draw new Smart Annotations.
You don't have to settle for little round black dots as bullets in Pages. You can use a variety of different symbols and colors, as well as choosing any character. You can also use multiple characters and symbols or emoji for bullets. Images can also be used as bullets, making the possibilities limitless.
If you need to encrypt your documents for security or legal reasons, you can do this easily in Pages, Numbers and Keynotes with the Set Password option. It is important to remember your password or you will lose access to the document. You can also just opt to use File Vault to encrypt all of the data on your Mac.
A new feature in Keynote, Pages, and Numbers, is the ability to reduce the size of your file by compressing images, video and trimming the unused parts of videos. These reductions can significantly reduce the file size of image and video-heavy files. You can also save a draft copy that will be even smaller if you need it.
A new feature in Pages is the ability to use single page temples called Master Pages. You can use these while in Page Layout mode to create templates for newsletters, certificates, fliers and other documents.
A new feature in Pages, Keynote and also Numbers is the ability to add on-page slideshows called Image Galleries. You an place many images in the same location and have a caption for each. Readers can flip through them using Pages or in iBooks using the ePub format. You can also use them in Keynote to embed image slideshows on a single slide.
The new versions of Pages, Numbers and Keynote include the ability to draw freehand with the Apple Pencil, or your finger. You can use a variety of drawing tools when in this mode. The result is an image that can be arranged just like any shape or imported photo.
The latest update to Pages for Mac, iCloud and iOS allows you to create documents with facing pages. You can define different headers and footers for the left and right pages. Margins can be set as inside and outside instead of left and right. You can also choose whether to view the document onscreen as single pages or pairs of pages.
Smart quotes will allow you to type the same double and single quote keys on your keyboard but get different curly quotes in the correct direction in your text. It uses the character before the quote to determine which character to show. You can turn this feature off and on and use Undo to get straight quotes in individual cases.
Since there are no menu bar selections for styles in Pages, you cannot assign standard keyboard shortcuts to them. But there is a special method that can be used to assign F-keys to paragraphs, character and bullet list styles. You access these through the format sidebar in a way that isn't readily obvious.
You can use shapes in Pages to create unusual borders for images. You can get a rounded rectangle border for an images, or even circles, stars and any shape in the Shape tool. You can then use line borders that will conform to the shape to frame the image. This technique can also be used in Keynote and Numbers.
Have you every wanted to print only a portion of a web page, such as an airline ticket? Or, have you ever wanted to print or share a small portion of a Pages or Numbers document? You can do this easily by using the print function to send the document as a PDF to Preview. Then in preview you can crop out everything you don't need before printing or sharing it. A few clicks can save a lot of ink.
There is a quick and easy way to see your document or selected word count in Pages. In TextEdit, there is a simple trick you can use to reveal the document word count. You can also write a simple two-line AppleScript service in Automator to count the words in selected text in almost any application on your Mac.
If you are in the habit of putting a blank line between paragraphs in Pages, you should learn to use paragraph spacing instead. You can also manage the spacing between lines with a variety of options. Paragraph and line spacing can be set on a per-paragraph basis.
There is no built-in sort function in Pages, but you can easily sort cells in tables. To sort a list of text, you can copy and paste the list into a table, sort it, and then copy it back out. The trick is to merge the data into a single cell before copying back out of the table.
There are many ways to print envelopes with your Mac. In this video, we'll look at using Pages to print a single envelope. Then we'll compare that to using Contacts to print. You can also get third-party apps in the Mac App Store that give you even more options.
You can easily customize the margins of your Pages documents if you need something different than the defaults. You can also select from standard paper sizes or create your own if you use special forms or paper. You can save paper sizes to be used again.
If you want to have several images in Pages or Keynote match in size exactly, but the original images are different size ratios, you can use resizing and masking to make them all exactly the same. You can also use this to make rectangular images square or some other dimensions.
When editing text in TextEdit, Pages and other apps, you'll often see options for Kern, Ligatures and Baseline. These adjust the character spacing, combine some letters into a single character, and adjust the vertical positions of the letters. See examples and learn how to use these text features.
You can use the page layout tools in Pages to create brochures. The hardest part is to set the guides so you can fold the printed brochure into thirds. Then you can use text boxes and images to fill the brochure. You can also link text boxes so text flows from one box to the other.
Learn how to use Pages for basic page layout tasks. You can place text and image elements to create projects like newsletters and sales sheets. By placing guides you can easily place items that line up. You can link text boxes together so the text flows from one to the other. You can add captions and other elements.