There is no built-in sort function in Pages, but you can easily sort cells in tables. To sort a list of text, you can copy and paste the list into a table, sort it, and then copy it back out. The trick is to merge the data into a single cell before copying back out of the table.
There are many ways to print envelopes with your Mac. In this video, we'll look at using Pages to print a single envelope. Then we'll compare that to using Contacts to print. You can also get third-party apps in the Mac App Store that give you even more options.
You can easily customize the margins of your Pages documents if you need something different than the defaults. You can also select from standard paper sizes or create your own if you use special forms or paper. You can save paper sizes to be used again.
If you want to have several images in Pages or Keynote match in size exactly, but the original images are different size ratios, you can use resizing and masking to make them all exactly the same. You can also use this to make rectangular images square or some other dimensions.
When editing text in TextEdit, Pages and other apps, you'll often see options for Kern, Ligatures and Baseline. These adjust the character spacing, combine some letters into a single character, and adjust the vertical positions of the letters. See examples and learn how to use these text features.
You can use the page layout tools in Pages to create brochures. The hardest part is to set the guides so you can fold the printed brochure into thirds. Then you can use text boxes and images to fill the brochure. You can also link text boxes so text flows from one box to the other.
Learn how to use Pages for basic page layout tasks. You can place text and image elements to create projects like newsletters and sales sheets. By placing guides you can easily place items that line up. You can link text boxes together so the text flows from one to the other. You can add captions and other elements.
The new shapes included with updates to Pages, Numbers and Keynote can be customized by altering the points, lines and curves in the shape. You can also combine multiple shapes into one. You can save your new shape so it appears in all three apps for future use. If you break apart some shapes, you can apply different colors to different parts.
A new feature in Pages, Numbers and Keynote is the Preferences screen for Auto-Correct settings. You can customize things like automatic smart quotes and spell correction on a per-app basis. You can also add to a list of automatic text replacements and ignored spelling words for each app.
With the new version of Pages you can now create linked text boxes to make complex page layout documents. The linking system works differently than in older versions of Pages, using colors and numbers to denote which boxes link and in which order. You can flow text across multiple boxes, and also on multiple pages. This feature is also in the iOS version of Pages, but with a slightly different interface.
The new versions of Pages, Numbers and Keynote introduce hundreds of new shapes that you can use in your projects. You can change the color of the shapes, resize them and even edit their lines and break them apart. They could be useful in a variety of documents, presentations and spreadsheets. This feature is also in the iOS version of Pages, Numbers and Keynote.
You can customize the toolbar in the Finder and many apps. You can add buttons, spaces and other controls. Some apps have a large selection of buttons you can add. You can also revert to the default set easily. See what is available in the Finder, Mail, Pages and other apps.
For writers, a good thesaurus can be more useful than a dictionary. Fortunately, your Mac has both. You can easily access the thesaurus while writing in Pages, Mail or almost any app. You can even have it appear above the dictionary.
The Pages interface is full of distractions that you don't need while writing. You can get rid of all interface elements and optimize the look of Pages to create a better environment for writing.
A new feature in Pages is the ability to export into Rich Text Format. This kind of file can be opened and edited by almost any text editor or word processor. You can use RTF to move a document from Pages to TextEdit, or to send to someone when you are not sure what kind of word processor they are using.
When you open a Pages, Numbers or Keynote document that is missing fonts, you can use a handy new feature to globally replace that font throughout the document. You can also use this to quickly change any font in your document.
You can now use LaTeX and MathML to add math equations to your Pages documents. This creates a separate element that exists inside of the flow of text. You can copy and paste equations from other math apps, or type the code to create the equations on your own. This also works in Numbers and Keynote.
Take a look at a new feature in Pages that lets you link to other parts of the document. These internal bookmarks can be individually defined, or easily added from titles and headings. When you export as a PDF, the links will work for the reader.
A key skill every Mac user should master is how to select multiple items. In icon-based situations like the Finder or Keynote, you can drag a rectangle around items. In icon and list-based situations you can select multiple items using the Command and Shift keys.
Rulers in Pages can also be using in Page Layout mode, where you can have both horizontal and vertical rulers. You can use these rulers to create guidelines for easy alignment of objects. You can also have the origin point of rulers centered on the page instead of to the left and top.
Learn how to show rulers in your Pages documents so you can control the margins and paragraph indents. You can also use rulers to add tab stops.
You can copy and paste to export images from the Maps app into other apps such as Keynote and Pages. You can use this to easily add maps and satellite views to your presentations and documents.
Use Character Styles to style words throughout your document and then easily be able to change the style of all of these words at once. Character Styles can be applied to single words, characters, or groups of words.
You can create new shapes by using a set of four commands in Pages, Numbers and Keynote. These commands will combine one or more shapes to make a new shape. This is often easier than drawing your own shape from scratch.
TextEdit and other Mac text editing apps have useful functions for converting text from all caps to lowercase, allowing you to process uppercase text quicker. You can also convert the other way, or capitalize each word.
You can add footnotes to your documents in Pages. You can set styles for both the note symbols and the footnotes themselves. Footnotes can be placed at the bottom of each page, or at the end of a section or the entire document. Pages takes care of the number references so you can add and remove them easily.
Find and replace is useful tool for writers, editors and anyone who works with large word processing documents. You can use a variety of special find features in TextEdit to refine your searches. If you know the right techniques, you can swap words and search for patterns. In Pages searching isn't as powerful, but Microsoft Word has even more advanced features.
Pages, Word and some other apps allow you to see what would otherwise be invisible characters like spaces, tabs and paragraph breaks. You can use these visual symbols to edit your documents with more precision.
Alignment guides in Pages, Numbers and Keynote make it easy to align objects to their centers or edges. With alignment guides you can quickly build groups of shapes or photos that lock together with perfect spacing and sizes.
With new updates to Pages, Number and Keynote you have new ways to select colors in those apps. This includes an eyedropper tool on the iPad that allows you to select a color from anywhere on the screen and use that to color text, shapes and other objects. This eyedropper tool also exists on the iPhone, but in a different location.