MacMost Now 490: Tagging Files With Spotlight Comments

You can add tags to any file in Mac OS X using the Spotlight Comments field. You can then search for files based on those tags. This can help you organize your files when a simple folder system isn't enough.

Comments: 12 Responses to “MacMost Now 490: Tagging Files With Spotlight Comments”

    Matt
    9 years ago

    Very handy!

    Stephen
    8 years ago

    Great tip, nice summary!

    JOSE
    8 years ago

    Is there a way to see all the tags that I have used throughout the year?, there are some that I do not longer remember.

    RobinJ
    8 years ago

    Hi, I’m having trouble getting multiple Spotlight Comments to be seen by some Smart Folders. I notice that you use a comma with no space. I’ve tried this (with and without a space). I built a little Automator app to add Spotlight Comments, which creates a carriage return for separate Spotlight Comments (i.e., each is on a separate line). There is no comma here.

    Do you have any suggestions as to what I’m getting wrong?

    Thank you!

      8 years ago

      Not offhand. Just keep experimenting. Maybe it is taking a while for Spotlight to index these changes. Or, maybe adding the comments via Automator isn’t triggering Spotlight to re-index those files. What happens when you add them the same way manually?

        RobinJ
        8 years ago

        Thanks Gary – I’ve tried three manual ways: comma separated”,”; comma and space separated”, “; and carriage return. Both comma methods fail (i.e, files don’t appear in all the folders they should) and when I try manually separate with a carriage return…well, it doesn’t allow you to (the whole line gets highlighted but nothing happens; i.e., with Automated Smart Comments, I get carriage returned separation — but that’s the only time you see it!).

        I’ll let you know if my experimenting works!

    Joe B
    8 years ago

    Hi. Great video! I’m new to your sight and look forward to viewing more.
    Question: Do you know if spotlight comments sometimes disappear for no apparent reason? Not sure, but I may have had some disappear on me. Trying to test this by creating comments and checking at later date. Appreciate your help very much!

      8 years ago

      I can’t think of any reason why they would disappear, no.

    Eddie W
    8 years ago

    @Joe B: I’ve had comments disappear on me. I’ve watched it happen on the main screen where the system shows my disks in Finder. I previously used the comments field to show the total size of each drive. The comments invariably disappeared after a random number of days/weeks, so I’ve come to distrust the comment fields altogether.

    Dante
    7 years ago

    is the comma necessary between tags?

      7 years ago

      Well, you need something in between them so they don’t all run into each other. Try spaces and see if that works just as well.

Comments Closed.