MacMost Now 907: Using iCloud Email Filters

While you can't create rules in the Mail app for iOS, you can set rules at the server level if you are using iCloud email. These rules will be applied before the email arrives on your iPhone or iPad. This is also useful if you are using multiple computers and want the rules to apply to all of them and your devices.

Comments: 10 Responses to “MacMost Now 907: Using iCloud Email Filters”

    Paul
    6 years ago

    Gary, thank you very much, as usual. I read emails almost exclusively on my ipad and the ability to archive in folders is non-existent. The one folder archive save is ridiculous and just insures chaos. Hope yours is a solution for me POST reading of emails.

    Becky
    6 years ago

    Your videos are the best. I watch every one of them.

    B. David
    6 years ago

    Another trick for your tool box. I have multiple email accounts that seems to confuse IOS — so I have a rule in my Mac Mail Preferences that when email comes from a secondary account, move it to the iCloud mailbox (Inbox). Works like a champ whether I now read that email on either of my Macs or on my iPad or on my iPhone. I do leave my Mac on with Mail running 24/7.

    Tom
    6 years ago

    Gary, when creating a rule on iCloud like you instruct in your video can one rule for “subject containing” be applied for multiple keywords? For example, can I create one rule for “subject containing” that will move to my trash folder any (SPAM) emails that have either “pill” or “meds” or “prescription” in the subject *OR* do I have to create 3 separate rules on iCloud mail for this; one for each keyword?

      6 years ago

      The iCloud rules are pretty limited. Looks like you would have to do one per word.

    Yvonne Bowers
    6 years ago

    If the folder is relevant, I have to go back and check mail at icloud.com to retrieve the message because that’s the only place the folder lives, correct? Aside from stopping mail from coming to the iPhone and iPad, I’m not sure how I’ll use it. When I use rules on Apple Mail (actually MailHub), messages are diverted before they get to the iPhone or iPad anyway so it seems to accomplish the same thing.

      6 years ago

      Any folders you have in your iCloud account should also be shown on your Mac or iOS device. When you use Rules on your Mac in your Mail client there, they will move the email to folders. But your Mac has to be running and the Mail app on and filtering. Basically, both of your machines (Mac and iOS) get the email, then your Mac filters it and changes its folder, then your iOS device gets the update that the email is now in a new folder. But if your Mac is off or the Mail app isn’t running, then the filtering won’t happen.

        Yvonne Bowers
        6 years ago

        Thank you, Gary! I didn’t see my TEST folder in “Inboxes” found my TEST folder becasue, of course, it’s in iCloud in Mail on the iPhone5). My bad.

    Dave
    6 years ago

    Hi Gary, I was wondering if there was a way to encrypt, send and decrypt emails through the mail app, or if there was a good plugin that would be efficient at doing that which you could recommend.
    Thanks

      6 years ago

      There probably are, but I don’t have any tutorials on that. A search for “sending encrypted email mac” comes up with some things.

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