Using Lists in Contacts on Mac, iPhone and iPad

Lists replace Groups in the Contacts app and since you can now manage them on the iPhone and iPad they are much more useful.

Comments: 18 Responses to “Using Lists in Contacts on Mac, iPhone and iPad”

    Howard Brazee
    2 weeks ago

    I have my contacts on Google, so that my wife and I have the same list. It has some issues (as you mentioned).

    I can’t edit the distribution list (it’s greyed out) & I can’t share smart lists.

    Julie Armstrong
    2 weeks ago

    Thanks Gary - I am using contacts for other important information. For example I have a list called appliances and I include all contact information for my fridge, internet, vacuum repair, etc. On the card I include my serial number, account or warranty info. Is there a way to attach a picture or file to the contact card?

    Lynda Farabee
    2 weeks ago

    apparently this "lists" feature cannot send texts/messages?

    2 weeks ago

    Julie: Not really, no. Maybe create a folder in your Documents folder to hold images and PDFs and name those files so they are easy to find.

    Geoff
    2 weeks ago

    I know how to email a group/list but I can’t figure out how to text a list. I can add phone numbers one at a time to a text but I would be so much easier to send. Is there a way to do that?

    tomdaily40
    2 weeks ago

    Can you transfer lists created on the mac to the iphone? Will they transfer automatically

    Tom Daily
    2 weeks ago

    I have lists as smart lists on the mac, but they don't appear on my iphone, even though I made the same list title on the iphone.

    2 weeks ago

    Geoff: No easy way to do it with Messages.

    2 weeks ago

    Tom Daily: Regular lists transfer automatically if you are using iCloud. Smart Lists do not because there are no Smart Lists in the Contacts app for the iPhone.

    Phil Barber
    2 weeks ago

    Any ideas why Lists are available on iPhone , iPad, and iCloud but do not show on iMac (all with latest software) contacts are on iMac but not lists. Apple support have been looking at it for a month. Am I the only one with problem.

    2 weeks ago

    Phil: Are you up-to-date and using Ventura? Are you sure you are looking at the right account in the left sidebar?

    Philip Montrowe
    2 weeks ago

    Gary, is there a way to specify multiple email addresses for the same contact--i.e. if I have contact Jane Doe and she has a work email address and a home email address, can I have a list that includes two entries for Jane Doe, one with work, and the other with home?

    2 weeks ago

    Philip: I don't think so, no.

    Phil Barber
    2 weeks ago

    Hi Gary, Using Ventura 13.1. Apple thought the problem was related to Cliptools so re-created my account from scratch after re installing operating system without any additional software, but the problem is the same on the new account. Have a 1100 contacts on the Mac but 1130 in iCloud . All other apps Calendar , notes etc all syncing. Added new contact from Iphone, Ipad and Mac and they all sync within seconds. Just no lists on the Mac

    2 weeks ago

    Phil: They thought it was related to MY app? Ugh. Why would they say that? My app have nothing at all to do with the Contacts app and doesn't use iCloud at all. That's so frustrating that they would blame my app for this.
    So what happens if you create a List ON your Mac? Do you see that list? Does that one sync to your other devices?

    Phil Barber
    2 weeks ago

    I guess they were looking for anything that was different to what they had seen before but the new accountant totally ruled out Cliptools. If I create a list on the mac it stays on the Mac. It doesn’t sync back to iCloud and therefore not to iPad or iPhone. However if I add a contact on the Mac it does sync back. Very frustrating.

    Derek Brown
    6 days ago

    Hi Gary, I don't think this can be done anymore but is there any way to only view selected Lists of Contacts or Contacts with no List? My wife and I share one iCloud a/c across two iPhones with 10 Contact Lists. I use to be able to only select my relevant lists (5 out of 10 lists) in my iPhone & my wife would only select her relevant Lists (5 out of 10) in her iPhone prior to ios 16. We seem to only be able to view one list at a time now?

    6 days ago

    Derek: Yes, I think Lists are one-at-a-time.

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