How To Use Mac Photos Without Spending Any Time Organizing Anything

THe Photos app includes tools like albums and tags to help you organize your photo library. But if you like, you can skip that and just use built-in features that automatically group your photos by dates, locations, people or objects.

Comments: 23 Responses to “How To Use Mac Photos Without Spending Any Time Organizing Anything”

    Danny S.
    5 months ago

    Is there any way of changing the “key” photo that appears in your Years or Months view? For example, does the first photo in the 2019 album the one with the earliest date in 2019? Thanks!

    Steve Mishket
    5 months ago

    Gary, Thanks for the tip re organizing my photos. Since I already have some albums set up… Can I just delete the albums? I presume all of the photos will stay in the photo master file.
    Steve Mishket

    5 months ago

    Danny: Nope. So it is important to NOT think of them a a photo that “defines” the year or month. Just think of them as a visual indicator for you to use to locate the correct group of photos.

    5 months ago

    Steve: You can. But it doesn’t hurt to keep them either. No reason to delete them. Maybe try not to use them for a while and if you find you didn’t feel the need to ever use them, then you know you can just abandon them.

    dan pawlak
    5 months ago

    I s this procedure only for the latest VERSION OF MAC OS

    dan pawlak
    5 months ago

    Sorry to say, I am an old man with an old MAC
    Pro running 10.11.6

    Jack Robertson
    5 months ago

    Thanks, Gary – Is there a way to add the location to those photos that were taken with a camera with no GPS?

    Donald G. James
    5 months ago

    Apologies if this is covered elsewhere – please just provide link if so. What I am not sure of is how to caption my photos. Where is that done? I noticed most of your photos are some version of “img_1234.jpg” I not only want to change that to what the photo is, but I really want to add a 1-2 sentence caption that hopefully is searchable. For example, my decease mother’s name is “Muriel” and when I search her name I get some photos of her but not all. Thanks

    Donald G. James
    5 months ago

    Apologies – per my recent question. A simple google search answered my question. I understand how to caption now. Key is the info button.

    Al
    5 months ago

    Really great Gary, thanks. I’ve been annoyed with myself for ages for not tagging photo’s and not building albums to make finding things easy. This looks just as good without all that tedious typing and dragging. Really appreciate having my eyes opened to this. Best wishes.

    5 months ago

    dan: Yes, you need the latest version of macOS to have this version of Photos.

    5 months ago

    Jack: Yes. Select a photo, use Command+i to bring up Info. Click Assign a Location.

    5 months ago

    Donald: Sounds like you mean titles? But I would instead use keywords for that. And for people, I would use the People section of Photos. You can go into each person and approve more photos for that person. I have videos on keyword tagging and People if you search for them.

    Bill Nice
    5 months ago

    I have several Photo libraries. Any way to consolidate them to use your suggestion.

    Also is Duplicate Photo Finder safe to use. I have many duplicates but afraid to use the Duplicate Finder as I would hate to lose my photos,

    5 months ago

    Bill: No good way to consolidate other than to export the photos from the libraries you don’t want to use anymore and import them into the main library. As for that app, I avoid those apps for precisely that reason. I don’t want an app deciding which of my precious photos to keep and which to delete. I just do a “spring cleaning” once in a while. Takes time, but I ENJOY looking at my photos, so it is not something I mind.

    Rob H
    5 months ago

    Great video Gary, as usual, very helpful. thanks.

    Karl
    5 months ago

    Gary, another great video, I learned something new. Looks like you’ve been to some beautiful places.

    gene
    5 months ago

    Good video. I had a handful of pictures of an electric meter over a couple of years. The Photos app was not able to find them all of them. Any insights as to what I can do to remedy this?

    Wade
    5 months ago

    This is one of the best yet, and you’ve got a lot of good ones. I’ve been “procrastinating” for a long time on organizing my 18,000+ photos. Your training will help me a bunch, just by letting me know how to find things.

    Thanks.

    5 months ago

    Gene: There are a lot of objects that Photos will recognize, but I guess that isn’t one of them. I’d search by date until you find them. Then add a keyword to those photos so you can find them again.

    Jason Gold
    5 months ago

    Gary, thanks. I use the powerful search feature mostly for finding people. We will go out to dinner with friends and I will quickly find photos of them from years earlier by just typing in the names. Of course I had to previously name their faces on a least one or two photos. But as you point out, Photos scans and finds the same faces in the entire collection. A great future topic would be to explore all the aspects of the Photos facial recognition feature – it has evolved over the years.

    Barb
    5 months ago

    Gary, any suggestions what to do if mac Photos doesn’t ‘update’ people list (doesn’t add names to photos of people?) I usually search by people, but photos is not doing a good job at all at keeping them current; I have to manually do it.

    5 months ago

    Barb: Are you giving your Mac time to do things in the background? For instance, if you boot up, use it, then shut it down right away, you aren’t letting it perform maintenance tasks like this. Just let it sleep. Not sure if that will help this particular thing.

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