Check out How To Use Tags To Organize Your Files at YouTube for closed captioning and more options.
How To Use Tags To Organize Your Files
Comments: 11 Responses to “How To Use Tags To Organize Your Files”
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Check out How To Use Tags To Organize Your Files at YouTube for closed captioning and more options.
Nice! So many people need to do this! But the hard part is getting into the habit of tagging.
Great tip. How do you similarly best Tag 'Emails'?
Are there simpler ways other than applications like "Mail Tags" or "Leap"
Grand: It really depends on your email server. Gmail really only does tags, called labels. But email clients, like Mac Mail, work with folders, so the labels are translated into folders. I don't use Mail Tags or Leap, but I guess they are good solutions. I just dump all of my email to my Archive folder. No tags, no folders. I find it is very easy to search email by person, subject or body text and quickly find what I need without messing with tags or folders.
Thank you! I continue to be amazed at how dedicated & service-oriented you have been and are over the years. I'm grateful for the answer, and for the inspiration.
Thanks for doing this one! The practical demonstration helps.
Can I increase the number of tags?
Brenda: You can add as many as you like. Just keep adding them.
Can you add some different colors?
Marcia: No, only the colors shown. I guess the idea is that it gets hard to tell colors apart when there are too many anyway. Use the colors on some main ones and leave the rest colorless, or use colors for grouping them.
Hi Gary,
I just started to use tags on my files. As a secondary back up strategy I drag and drop all my document files onto an external drive once a week. When I do a search in Finder for a specific tag it brings up all the files that match that criteria in my Documents and also files on my external drive. Is there a way I can ignore the external drive when searching by tags? Many thanks for your help.
Doug: When you search, you can specify at the top where you want to search. So just restrict that to the Documents folder or your hard drive.