How To Organize Files On Your Mac

Both new and current Mac users often ask me how they should organize their files on their Mac. Here is my advice for how to do it.

Comments: 9 Responses to “How To Organize Files On Your Mac”

    Thomas
    7 months ago

    Hi, I’ve also pinned my iCloud Documents folder to the Favorites sidebar. But, it doesn’t stick there. After a few days and maybe related to System Updates, the Documents alias will disappear. Is there anything I can check or resent so that it will stay there? Thanks

    7 months ago

    Thomas: It should remain there, not sure why it is changing for you, sorry.

    Rob
    7 months ago

    Gary. Great video! What is the total character count that a file name can have? I try to be as descriptive as a I can (without going overboard. Does the PATH (folder names) count in the character count? If other words, if you have Documents\Home\Recipes\Main Courses\Mississippi Pot Roast.docx (as an example), is the path included in the character count?

    Than you!

    7 months ago

    Rob: I believe it is 256. The path wouldn't count, just the name of the file. Test it and see.

    Kathy Clapp
    6 months ago

    I have learned so much from you in my transition from PC to iMac. Thank you so much!

    Michael
    6 months ago

    Hi Gary, Great video. Do you keep your pictures folder in the documents folder? And secondarily, is there a photo folder that is associated with the photo app, or are the pictures just stored under pictures? Thanks. Coming from a windows world, learning the file architecture is taking time.

    6 months ago

    Michael: The Pictures folder is a default folder in your Home folder. It shouldn't be in the Documents folder. Typically the Photos app stores everything in a library inside this Pictures folder. That's why it is important that it is in your local Home folder, not in the Documents folder. If it was in the Documents folder and you had your Documents folder as part of iCloud Drive, then your Photos library would be stored both in iCloud Drive and in iCloud Photos, doubling the amount of iCloud Drive space it was using. If you want to have another folder with image files in it that is not related to the Photos app, then you can put that in the Documents folder if you like, or perhaps at the main level of iCloud Drive. Depends on what is in it and how you like to organize.

    Jeanne Bragg
    6 months ago

    I think I have created a monster. I starting organizing my PES files (for embroidery machines) in Dropbox, and liked the efficiency of it so much (acess from all my computers, etc.) I organized all my files there. When I wanted to copy, say, the recipe file for my children, they had to be individually opened under Dropbox. Is there a way to get all these files out of Dropbox and into documents easily?
    I learned so much from you. Thanks in advance.

    6 months ago

    Jeanne: If you want to move them from your Dropbox folder to your Documents folder then do just that: move them. Use drag and drop.

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