10/13/10
10:36 am

MacMost Now 463: Keynote Export Options

Learn about the various export options in Keynote 09. You can export as an interactive QuickTime movie, a PowerPoint document, a series of images, an HTML page or a PDF file. Each of these options have various uses.

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Video Transcript: Hi this is Gary with MacMost Now, on today's episode let's look at Keynote export options.
So once you're done with your Keynote presentation you may want to export it into a different format for various reasons. Let's look at all the options.
So let's take a look at the export options: go to File, Export� and you can see this variety that you got here. The first one is QuickTime, this will export the entire presentation as a special QuickTime video; you notice that Playback Uses is set to Manual Advance, so you can see right away is not a typical video because it will actually wait for clicks and respond to arrow keys, so is actually an interactive video that will only run in the QuickTime player, so you have to have QuickTime for Windows if you want to actually play this on Windows, you'll get something like this: It's a QuickTime movie and opens up in the QuickTime player, you can see it there and I can click and advance and even advance with some of the builds for slide, I can use the arrow keys as well, which I'm doing right now, I can actually use the back arrow key to go backwards through these slides.
So this is perfect if you want to present on a Mac but you're not sure if the Mac has a Keynote or not, because you know modern Mac will have QuickTime 10 and all this will work.
So the next option we have is export as a PowerPoint, now this will create a PowerPoint document that can be opened up with PowerPoint on Windows or Mac, but there's no a 100% compatibility, for instance let's take a look here at the PowerPoint version, and you can see that the Fonts are a little different and I'm also missing some of the animations that will happen that are specific to Keynote, even some things like some transparency isn't quite working in PowerPoint, so I guess is something that will definitely work, and something that probably you can clean up with just a few minutes' worth of extra effort, but not 100% compatibility.
The next export option is PDF, and here you can basically save your presentation as a PDF file, of course it doesn't have any of the animations but it should look just like a presentation; you can also include Slide Notes, and you can choose a bunch of other options here, now the reason you want to do this is perhaps to provide people in the audience with a handout, perhaps electronically, or to have an electronic version that you can refer to that has your notes, so you can look at it on you iPad or iPhone or laptop before giving the presentation.
Next we got a series of Images, so you can export every slide in your presentation as a series of images in different formats and uses for a variety of things, you could just simple present the entire thing as a simple slide show and just spend any piece of software, even on Windows you could just present it as a folder fill with images and go through them.
Now, the HTML option is very interesting because it also creates a series of images but creates an entire HTML wrapper around it, so what you get are- is a website that looks like this: and here I'm looking at it in Safari and I can actually -is full size so it doesn't really quite fit here- but I can click and it will actually flip through the different slides, each one of these is a different picture and uses JavaScript to show it, and at the bottom here -I'll show you- there's actually controls I've selected -you can set to have them or not- to go back home or to flip through the slides in the presentation.
So you can take your entire presentation and actually put it on a website, that way anybody can take a look at it, now is not really text there, is just a series of images but it does look great, and you can also use this as an extreme back-up when you're giving your presentation if you're not sure what capabilities the machine you're presenting on has but you know will be hooked up to the internet, you call always simple go up to it, lunch the web browser, go to where you know the HTML version of your presentation is, and present right from there, you don't even have to have the presentation with you.
Now, last we've got this special iPod export, so here you do the QuickTime export with special QuickTime movie that has controls in it, you can advance or go back, these special QuickTime movies only run on Macs or Windows with the QuickTime player installed; if you want to actually playback the video on say an iPhone, an iPod or an iPad, then you should use this option which will give you a flatten clean video, you can set for fixed timing so the slides advance say once every 5 seconds; so this is a feature I don't expect it to be around much longer, I wouldn't be surprised if the QuickTime feature, perhaps using fixed timing, completely replaced it, you'd create a nice quality version here rather than using this version of creating movie.
So which export options do I use? Well I use pretty much all of them, export to PDF and put it on my iPad and have a back-up copy on my laptop so I can review it on the way to the presentation. I also export it as HTML, stick it up on a webpage just as an extreme back-up, and I'll export it to another format, usually PowerPoint just in case, or also a QuickTime movie just in case, and have all these versions only takes a minute to do them all, and I'll know I'm prepare for my presentation, even though in the end I probably will just present in Keynote. You can also use these export functions to go beyond making presentations, for instance if we want to get a simple quick website, you can simple make it in Keynote and export as HTML. If you want to make an interesting video, or opening or closing sequence, you can export it as QuickTime. If you want to make a PDF document you might be able to actually make something in Keynote that's more interesting than what you can make in a word processor.
So, I hope you liked this look at the export options in Keynote, until next time this is Gary with MacMost Now.

Comments: 32 Responses to “MacMost Now 463: Keynote Export Options”

TYancy

13 years ago

I built a slideshow in keynote with hypertext button navigation. Keynote outputs the result as a complete page with controller. What code to I grab in order to paste the show (sans controller, etc) into a container on my web page?

Comments: 32 Responses to “MacMost Now 463: Keynote Export Options”

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