MacMost Now 451: Keynote Presenter Display

When you present with Keynote you can use your second display in a variety of ways: presenting the current and next slides, times, progress and notes. See how you can switch between displays and use the presenter display to give better presentations.
Video Transcript / Captions
Closed captioning for this video is available on YouTube: MacMost Now 451: Keynote Presenter Display.

Hi this is Gary with MacPost Now, today's episode let's look at customizing the presenter display in Keynote 09.
So there are two main skills you need to use Keynote to get good presentation the first of course is building a good set of slides, but after that you also need to know how to make a good presentation. There are a lot of tools in Keynote to help you with this. So is pretty usual to have two displays when making a presentation, for instance, if you have a Macbook hook into a projector then you macbook screen is the first display and the projector screen is the other display. So here you have a look at two displays during a presentation and you can see one just shows the presentation just the slide itself and that would be the one you want up on the projector the other one shows you your presentation displays and this includes all source of other bits of information including this slide you're currently showing the next slide, time things like that and thats what we're going to focused on here. Now what you can see here is my secondary display perhaps the one on my Macbook or the one on the projector and I want to make this my primary display the way you do that is you going to displays in the system preferences and you get two sub dialog boxes, one this one would normally appear on the secondary display and this one in the primary display. The primary display you have an arrangement tab and in there you can have the two displays shown and you can click on one and see which one it is by highlighting it, notice the menu bar at the top you can drag that from one display to the other and when you do it will turn the display with the menu bar at the top into the primary one and if I drop it here I can see that I get my menu bar at the top. Now back in Keynote here I have some options as well on the first places I want to go is to Keynote preferences and in there I can change some things on both the slideshow and presenter display so under slideshow I can see here I got present on primary display or present on secondary display so this determines which screen shows presentation and which one shows my presenter screen with the future slide and times and things like that. So in Keynote you want to go to the play menu and you go to customize presenter display and this will bring out the layout here that you'll see and this handy tool pallet here. Now first thing you can do is you can drag around any of this elements on the screen like here the next slide and you can actually increase the size of these or decrease the size, as you wish. You also have the time down here and an elapsed time you can change all this things you can remove things like the current slide since you might be looking at it up on the big screen so you can remove the next slide if you wish, build markers are these dots here and they tell me that I got two builds on this screen two bullet items that are going to appear so they'll disappear as I go through them and I know how I'm progressing through the slide also you can do a ready to advance indicator which is the bar at the top it will be red if you got an animation or something going on, a build going on on the screen and it will turn to green when you are ready to advance that way you can avoid cutting off some animation by advancing early you can also turn on or off the clock and timer and set the timer to the time remaining so if you have a 45 minute presentation you can set to 45 minutes and then watch it count down and also turn on notes which you can only set for every slide and then see them here in your presenter display so you can remember to bring up things as you show each slide. Now when it comes time to present you also have a lot of options here you can see all the things that I want on my presenter display if I go to the top of the screen I also have some controls here I can click on slides and I can jump to a slide in the presentation like that click go and I can also switch to black which it will blank out the display that everybody else is seeing but I can still see things here and also you can go to some options here and you can swap displays right here so if you're in a rush and you realize that you messed up the displays you can quickly do it right here without having to go back into Keynote and changing the preferences but if you do want to go you can jump to it right here and also there's this handy help screen this help screen brings out this whole list of all the different keyboard shortcuts all sorts of handy things to make you look like a better presenter so I may want to get familiar with those before you do your big presentation. So there's definitely a whole art to presenting Keynote as well as building slides familiarize yourselves with all these controls and you'll lok like a pro when you're up on the podium also note that there's an iPhone app that you can get from apple for a buck that allows you to control your presentation and look at things like notes on your iPhone while you're Mac sits somewhere perhaps even off stage running the presentation so you may want to check that out as well hope you found this look it Keynote presenting useful until next time this is Gary with MacMost Now.

Comments: 9 Responses to “MacMost Now 451: Keynote Presenter Display”

    Jose Quenum
    9 years ago

    is there a way to do the same with the iPad Keynote app?
    thanks and regards

    8 years ago

    I’m trying Rehearse Slideshow option in a MacBook Pro and an Epson Projector. I’ve tried all set ups, primary, secondary, menu bar to one and the other, mirror on and off, etc, and still unable to see through the projector only the current slide, and not the next, notes, etc that are supposed to be seen only in the computer display. Just see your 451 video and confirmed I did as you suggest without expected result. Any suggestion? Thanks

      8 years ago

      Just a matter of experimenting more, I guess. Definitely have mirroring turned off. THen try playing around with the settings

    Anita Rigoni
    7 years ago

    1.In Office 2011 the presenter view gives a slide bar and a notes bar at the bottom. you have then both open at the same time. Can you have both in keynote?

    2. Can you add more than one next slide? Say the next 2 or 3?

      7 years ago

      Not really sure how to answer #1 as I don’t know what those “bars” do. But there are lots of display options in Keynote. Play around with them.
      On the presenter display you can move the cursor to the top and then click on “Slides” to jump to a different slide than the one that is “next.”

    Jeremey Moss
    7 years ago

    we have a popcorn company and trying to do multiple displays with our Imac and a 55′ tv for displaying/running a slide show with Keynote. Issue im having is when i click to run the Keynote it is still running on the tv and the Imac. we are trying to run the slide show on the tv but also allow us to keep working on the Mac. not sure if i am doing displaying preferences correctly or supposed to move keynote tool bar over to that display?? Please help!

      7 years ago

      First, are your displays mirrored? If so, then turn that off so you have two separate displays. Then, in Keynote you should get the presentation on one display and the “presenter display” on another — which allows you to control the presentation.
      However, if you are looking to run the presentation on one display and use the other display for something completely different, I don’t think there is a way to do that at all.

        Jeremey Moss
        7 years ago


        Thanks for your input. I did turn the mirror feature off. I is on the separate display but that is actually what I’m trying to do to run the Keynote on the TV and then work on the IMac. I wasn’t thinking that was possible to do. My father in law said at the apple store they said he could but think they are thinking the same thing…one display for the actual presentation and the other for you as the presenter to see what’s next etc. Thanks for your timely response.

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