Setting Up Your Mac Mail Signatures

Email signatures are easy to set up so that you can have your name and other information automatically displayed at the bottom of any email you compose. You can also add multiple email signatures and assign them to different email accounts. You can set a signature to use as your default, or change your signature each time you compose a new message.

Comments: 10 Responses to “Setting Up Your Mac Mail Signatures”

    Robin Guldi
    8 months ago

    Thanks very helpful, answered all questions.


    Bill Toney
    8 months ago

    Well done explanation on use of signatures.
    How would one go about putting a written signature on the emails – like those you can create using Preview? A quickie tutorial on that process would be a great addition.

    8 months ago

    It doesn’t look like images can be included in a signature.
    For instance, a company logo.

    8 months ago

    Bill: I did a video on including images a while back. But I highly recommend that you don’t use images in your signatures. It is a good way to annoy people who receive your messages as it will mean that all of your messages will have this image as an attachment, filling up their inbox with it for each message you send and taking up bandwidth on mobile devices. I know I get annoyed when I get unnecessary email attachments like logos and such in simple emails. Plus, there is a security concern with making your actual written signature so easily available.

    8 months ago

    Roger: Sure they can. See the link on the previous comment. But I recommend against it.

    Jim B. Morris
    8 months ago

    For my business e-mail, I often answer questions or give instructions. Instead of writing the same info each time, I created several “signatures” that are actually an entire default message that’s several paragraphs long. Before sending, I customize the top of the e-mail with a personal greeting to the individual recipient. Do you see any problems with that approach?

    Plus, I like Bill Toney’s suggestion. Also, please go into more detail on: Always match my default message font. Thanks.

    8 months ago

    Jim: That’s a fine approach. See my reply to Bill above. I think all the match default font option does is to change the font of the signature to match the rest of the message. But experiment and see.

    Robin Oram
    8 months ago

    Gary, I would like to automatically include the date under and as part of my signature, how could I do this?
    Thank you, Robin Oram

    8 months ago

    Robin: There’s no way to have a dynamic signature like that. And no need, really, since all email gets a timestamp when you send it anyway.

    8 months ago

    I like to choose None in the Signatures Preference, then I can choose from the new email which one to use.

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