MacMost: Mail

Creating Email Filter Rules In iCloud and Gmail
8/26/20
If you want to effectively filter email you need to do it on the server. Here is how to set up mail rules using iCloud and Gmail filters. If you use another email service, it is just a matter of finding out how to set them up with that service.
Mac Mail App Preferences You May Want To Customize
4/7/20
There are many important settings in Mail Preferences that you can use to customize your experience and improve productivity. Take this tour of the Mail Preferences and see which ones you should change.
How To Really Stop Getting Spam Email
3/17/20
There is a lot of bad advice out there when it comes to stopping junk email. People will tell you time-consuming ways to get marginally less spam. But there is really only one method that will solve the problem of getting too much spam. And oddly, few tech advisors talk about it.
Better Ways To Organize Important Email Messages On Your Mac
3/5/20
Many people archive important email to mailboxes or folders inside the Mac Mail app. But this may not be the best way to save important messages. Instead, export them as files so they exist in the Finder and you can name them, organize them, and archive them as you wish.
10 Ways To Make Your Email Signature More Interesting
2/21/20
We include email signatures with every message we send, but often don't put much thought into the signature itself. You can make yours stand out with some simple techniques like using colors, including emoji or clever combinations of characters, images and more.
8 Better Alternatives To Sending Large Email Attachments
2/14/20
Sending large files as email attachments can be probematic when you have server limits and bandwidth issues on either end. There are better ways to send files. You can use photo or video-specific sharing sites. For other files you can use free file sharing services, cloud services or get your own professional server.
Creating Maps On Your Mac To Use In Mail, Pages, Keynote or iMovie
2/6/20
You can use the Maps app on your Mac for more than just finding locations and getting directions. You can create maps to be used in other apps as well. You can export a map into Preview and then annotate it to send in an email or message. You can copy and paste or export a map to use in Pages documents, Keynote presentations and iMovie video projects. You can also export satellite and 3D views.
Take Control Of Your Email With iCloud Plus Addressing
8/15/19
iCloud email allows you to freely add some text to your regular email address to create unqiue addresses that you can use on an as-needed basis. So you can use a slightly different email address when you sign up for a service and easily identify if that service is sending you spam or seling your information. You can also use this to organize legitimate email by filtering into groups that use the same address. However, there are some downsides too.
Why You Should Use iCloud Email Rules And Not Mail Rules On Your Mac
6/24/19
Mail rules in the Mail app on your Mac are robust and powerful but they no longer work well in a world where we get email on multiple devices. Instead, use iCloud email rules, or filters you can set on your email server. These rules will be applied on the server before the messages get to yoru devices, so they will work properly and consistently.
How To Create Email Templates In Mojave Mail
4/1/19
The old Stationery function is gone in macOS Mojave, but you can still create email templates you can easily access. The trick is to build draft email messages and then move them to a custom mailbox. Then you can grab one of those messages and send it, customizing it as you see fit. In addition, you can use Pages instead of Mail to compose your templates as some features like tables are only available this way.
Data Detectors and Look Up
2/5/19
You can create contacts, set up calendar events, and get intel on pieces of text in incoming email, web pages and other documents using Data Detectors and Look Up. This feature of macOS will figure out what information represents, such as a location or appointment time, or business name or person, and allow you to act on it.
Setting Up Your Mac Mail Signatures
1/11/19
Email signatures are easy to set up so that you can have your name and other information automatically displayed at the bottom of any email you compose. You can also add multiple email signatures and assign them to different email accounts. You can set a signature to use as your default, or change your signature each time you compose a new message.
Creating iCloud Email Aliases
9/6/18
You can create up to 3 extra email addresses in your iCloud account that you can use to mask your real email address. These extra addresses will direct email to your regular iCloud account, but the sender doesn't know what your real email address is. These are handy for creating one-time use accounts or using a different email address for certain types of services like online games, shopping or newsletters.
How To Save Email Messages As Document Files
8/27/18
If you need to save an important email as a document rather than simply marking it in the Mail app, you can export a message in four different ways. You can save it as plain text, rich text, or as a raw .eml file. The latter is useful for seeing the message in Mail as it was original displayed. You can also export as a PDF file to insure that the message looks good and remains unchanged even after online images no longer exist.
Controlling Your Mac With Dictation
5/30/18
You can do more with Mac dictation than just typing text. You can use commands to control your Mac. You can select menu items, interface buttons and move between fields in the interface. In this example, I'll start, address, compose and send an email message without even touching the keyboard or mouse.
Setting Mailbox Behaviors
5/23/18
For each account you have set up in Mail Mail, you have the ability to set mailbox behaviors. These determine where messages are stored. You can set the destination for sent email, drafts, junk, deleted and archived messages. Your options will depend on your email service. When possible set these to use the cloud-based options so that the messages are seen across all of your devices.
Redirect Email Instead Of Forwarding
2/28/18
Forwarding email is a quick way to send along an email you received to someone else. But it also means that when that person responds, the response will come to you, not the original sender. You can use Mac Mail's Redirect command to send the message to someone else and retain the sender in the From field so that replies will skip you and go directly back to the original sender. This is useful when you need to send along a question to someone else to answer it.
Count Words In Pages, TextEdit and Everywhere
1/22/18
There is a quick and easy way to see your document or selected word count in Pages. In TextEdit, there is a simple trick you can use to reveal the document word count. You can also write a simple two-line AppleScript service in Automator to count the words in selected text in almost any application on your Mac.
A Beginner's Guide to Sending Images In Email Messages
11/17/17
There are several ways to attach an image to an email message. You can place the image anywhere you want in the message, or at the end. You can choose a size for the image, sending a smaller version or the full resolution image. You can also markup an image before sending it.
Customize the Toolbar In the Finder and Apps
6/15/17
You can customize the toolbar in the Finder and many apps. You can add buttons, spaces and other controls. Some apps have a large selection of buttons you can add. You can also revert to the default set easily. See what is available in the Finder, Mail, Pages and other apps.