How To Easily Search For Files Using AND, OR and NOT

Hi, this is Gary with MacMost.com. Let me show you how you can easily use terms like AND, OR, and NOT when searching in the Finder. 

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Now in the Finder let's say you want to do a Search for jpeg files that have the word Test in them. You can click on the Search button here at the top right or use Command F and then search for Test and then I have the choices, Name Contains Test or Content Contains Test. I can select Name Contains Test and get results that have test somewhere in the name.

Now instead I could have just typed Name colon and then Test with no space there and then a Return and gets me the same thing. Anything with that phrase in the name. Let's say I wanted to narrow this down to only be jpeg files. I could see a few of them here. Here's one. Here's another one. Notice it is a different extension for this one with an e in the extension. So I want to keep that in mind when I'm searching. Now the straight forward way to do this is to click the Plus button next to Save here in the Search line in the window. Then I can go and select something else like Name Matches and put dot jpg and then I get file names that match this. But I'm missing the jpeg. If I change it to that I get those but now I'm missing the other kind too. Plus this is kind of convoluted. You're doing the first part of the search up here in the Search box and then you're adding additional criteria in different lines here. I can continue to add more things here. Like I can say Name Matches and then .jpg and now I see I get nothing because there are no files in all three conditions having text having dot jpeg in the title and dot jpg in the title. So how would I do this?

Well, it gets even more convoluted than that because what I would do is I would remove this one, hold the Option key down and the + changes to three dots. Click on that and then I would remove this one here and then say Any of The Following are True, which is equivalent to OR and say Name Matches .jpg and then another one Name Matches .jpeg. Now I finally get the results I want matching everything. But you could see how convoluted this was to do. There's an easier way.

If we just go back to the Search box here we could do it all by typing. Now if I were to type Name colon Test then I get everything with test in it. You would think that I would type And Name colon .jpg that I would get things that match both of those. But I don't. The reason is because you can't just use And. You have to use AND in all uppercase with capital letters. Then the Search box will recognize that as the boolean operator that it is and you get things that match both of those. Now I can do OR as well. So I can do Name:.jpeg but I get really weird results now because I get things that don't have test in them. What this is actually doing is saying, anything with the name test and jpg in there OR anything that has jpeg in there which you can see I get some of the results there.

So you can use parentheses in here to make it clearer what you want. So I'll put one after this and one after that and now that's my complete boolean structure there to search for everything with the name test and either of these two spellings of the jpeg extension. You can see how much straight forward this is to having to do that by building it in the Finder by different lines of search criteria. The key to remember here is using capital letters for AND and capital letters for OR.

I can do the same thing here with NOT. So for instance if I were to change AND to NOT then my results would be everything with test in the name but not including anything with jpg or jpeg in the title. You can see that is what I get here. You can use parentheses to make this as complex as you want all on one line. If you want to save them you could Save it as a Saved Search, also known as a Smart Folder. You could simply Copy and Paste it as a piece of text somewhere to reuse at a later time so you don't have to type it all.

By the way you could also search for things like Kind and then put a standard term like Image there and it will give you all the images. You could do Dates as well. But you don't want to put date. You want to put Created or Modified and then colon and then format your date like this and then you'll get results. If you want things that are from before that date put a less than in front of it. If you want things that are after that date you put a greater than in front of it. Of course you can use AND and then put another date there to get a range.

So I hope you found this tip useful. Thanks for watching.