Video Transcript / Captions
Closed captioning for this video is available on YouTube: How To Replace Fonts In Pages.
Typically, when you want to change a font throughout an entire document in Pages what you want to do is you want to use the Styles function to change the style. So, for instance, here I'm using Helvetica and say I want to change that to Times. Well, I can select some of the body text. It doesn't have to be all of it. So you can have a 400 page document and just select some body text here.
You can see Style here under Format is Body. I change this to Times. It only changes that one line but notice it puts the asterisk next to Body there saying this is Body text but with a modification and there's an Update button. If I hit the Update button it updates all of the body text to use this modification. In other words changes all the text from Helvetica to Times. I hit it and there we go. I've changed it all.
But notice the title here, which is in Title style and the subtitle in Subtitle style don't change. Because they are not Body text. I only instructed Pages to change Body text from Helvetica to Times. So this wasn't a complete solution. Let's say you have a document that uses several different types of Body text and they all use Helvetica and you want to change them all to Times. Well, there is a way to do that.
I'm going to Undo here and Undo again so everything is back to the way it was. Everything is using Helvetica. The Title, the Subtitle, and the Body. Now I can go to Format and under Format I can go to Font and there is Replace Fonts. Now it's going to list all the different fonts that it uses in this document. Note that some of these may not actually be used anywhere. If I've used them in the past and then switched back then it kind of registers that, well you may use these in the document. But what I know I'm really using here is Helvetica. So I'm going to change that to replace it with Times. It's going to replace all instances of Helvetica with Times. Replace Fonts.
You can see it did it. It did it in the Title, it did it in the Subtitle, and it did it in the Body. It doesn't even show an update here. It actually updates the Body style to use Times throughout. So if actually were to go here and type something new you can see under Body text it's doing it as Times. That's part of the definition. You can even see here it shows you the preview of Body text as being in Times. It also shows you a lot of these other previews which were using Helvetica are all now Times. So it's a complete solution to switching a font.
So if you decide that you want to switch from Helvetica to Helvetica New or Times or Times New Roman or something like that this is a quick and easy way to do that throughout your entire document.
Typically, when you want to change a font throughout an entire document in Pages what you want to do is you want to use the Styles function to change the style. So, for instance, here I'm using Helvetica and say I want to change that to Times. Well, I can select some of the body text. It doesn't have to be all of it. So you can have a 400 page document and just select some body text here.
You can see Style here under Format is Body. I change this to Times. It only changes that one line but notice it puts the asterisk next to Body there saying this is Body text but with a modification and there's an Update button. If I hit the Update button it updates all of the body text to use this modification. In other words changes all the text from Helvetica to Times. I hit it and there we go. I've changed it all.
But notice the title here, which is in Title style and the subtitle in Subtitle style don't change. Because they are not Body text. I only instructed Pages to change Body text from Helvetica to Times. So this wasn't a complete solution. Let's say you have a document that uses several different types of Body text and they all use Helvetica and you want to change them all to Times. Well, there is a way to do that.
I'm going to Undo here and Undo again so everything is back to the way it was. Everything is using Helvetica. The Title, the Subtitle, and the Body. Now I can go to Format and under Format I can go to Font and there is Replace Fonts. Now it's going to list all the different fonts that it uses in this document. Note that some of these may not actually be used anywhere. If I've used them in the past and then switched back then it kind of registers that, well you may use these in the document. But what I know I'm really using here is Helvetica. So I'm going to change that to replace it with Times. It's going to replace all instances of Helvetica with Times. Replace Fonts.
You can see it did it. It did it in the Title, it did it in the Subtitle, and it did it in the Body. It doesn't even show an update here. It actually updates the Body style to use Times throughout. So if actually were to go here and type something new you can see under Body text it's doing it as Times. That's part of the definition. You can even see here it shows you the preview of Body text as being in Times. It also shows you a lot of these other previews which were using Helvetica are all now Times. So it's a complete solution to switching a font.
So if you decide that you want to switch from Helvetica to Helvetica New or Times or Times New Roman or something like that this is a quick and easy way to do that throughout your entire document.
Why not just go to the Edit Menu and choose “Select All” and then change the Font in the sidebar? Quicker and not so many steps.
Shirley: That’s if you wish to change all of the text to the same font. But what if you are using several fonts throughout the document and wish to only change the use of one font (like Arial) to another (like Helvetica) without changing the text that uses other fonts?
Yes, but it will change all Headings or subheadings and body to the same font but keep the style/size.
I am not able to replace the fonts feature, the item in the pull down menu is grayed out. My document is 5 pages which consists of text boxes with some clip art boxes.
Michael: Not sure why your command is grayed out. Try it with a new Pages document and see if it works there.
Apparently this feature is turned off when you are using the Collaboration feature that I was using with my wife in reviewing a document