Building a Table Of Contents In Mac Pages

Learn how to use the Table Of Contents function in Mac Pages. This can automatically grab the headings from your Word Processing document body text and place them in a formatted table of contents with page numbers. The table of contents will update as you edit your document, and will be clickable in PDF exports.

Comments: 13 Responses to “Building a Table Of Contents In Mac Pages”

    Karin
    2 years ago

    Would this apply also if you perhaps were referencing exhibits vs. headings ?

    2 years ago

    Not sure what you mean by "exhibits." But as long as it is a Paragraph style, you should be able to include it in the TOC.

    Jan
    2 years ago

    awesome helpful explanation

    Wendee Mason
    2 years ago

    Gary, I have been working on a Living Trust Document that is long. I was just thinking yesterday, "I wish I knew how to do a table of contents." Thank you for making my life easier. I will be using this for many of my real estate guest manuals for Airbnb as well. I really appreciate your clear explanation. You are a wonderful instructor.

    Jerry Rockwell
    2 years ago

    Thanks so much for this Gary!!! I have been spending SO MUCH time tediously creating TOC from scratch in Adobe Acrobat Pro DC. I knew there must be a work-a-round in some app, and this feature in Pages is AWESOME!!! Very clear explanation too!!!!

    Giuseppe Martini
    2 years ago

    Hi Gary, what about footnotes? Thinking of references to articles and web sites, thought would be nice to reference them in footnotes with specific assigned styles, then use the TOC functions to make dynamic lists of footnotes. I tried but it seems that styles in footnotes are not acceptable for the TOC. Hope you have some way around, in any case many many thanks for all your fantastic work!

    2 years ago

    Giuseppe: Here's a video on how to use the footnotes function: https://macmost.com/adding-footnotes-to-pages-documents.html

    cathy
    2 years ago

    Hi Gary, I studied this AND USED IT for a very long paper. That's the reason it's taken me 6 months to leave this comment/question. First of all -- thank you. What a great thing. I now have a TOC and list of illustrations for over 600 pages. When I converted it to PDF, the function didn't transfer. What have I done wrong? At any rate, you are just wonderful; I've been watching your videos for -- maybe -- over a decade now. Thank you!

    2 years ago

    cathy: Not sure what you mean by "the function didn't transfer." Is the TOC missing completely?

    cathy
    2 years ago

    (Answer to my own question might be) -- my problem may be that my pdf is 2 combined documents. The function does seem to transfer if I simply save 2 documents. Will work on some remedy -- sorry to waste your time -- you are brilliant. Thanks.

    Tom
    2 years ago

    Hi Gary – This was really informative and helpful, thanks! Is there a way to edit a TOC once it's fully populated? My TOC is displaying in a default way I don't like (with page number directly under each entry), and I'd also like to be able to edit the wording of the entries on the contents page. Is it possible to convert the TOC to a regular text format that can be edited as normal? Thanks!

    2 years ago

    Tom: The TOC always reflects the contents of the headings in your document. As for styles, you can change that as you need, so maybe decrease the font size or margins to fix your issue? You can't convert the TOC to text, and if you copy and paste it into the same document you get another TOC linked to headings. But if you copy and paste into another document, you get just the text of the TOC. So then you can copy that and paste it back into your original document and edit it as you wish.

    Tom
    2 years ago

    Thanks, Gary! Copying and pasting into another doc may be my solution then. The problem is that the full headings within my document (a book) are quite long, but the Pages TOC system seems to take in the whole line of text as the title – it won't let me format a highlighted snippet.

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